Travel & Expenses

UND utilizes the PeopleSoft Finance Travel & Expense (T&E) module to reimburse all University of North Dakota Employees for eligible business expenses. Employees must comply with North Dakota Century Code, as well as, North Dakota University System (NDUS) & UND policies and procedures for their expenses to be reimbursed. Please review the laws and policies governing your travel/purchase prior to completing the transaction.

For assistance with the completion of an expense report in PeopleSoft T&E, please review the guides and videos on our Training/Resources page.

We encourage the use of a University purchasing card while traveling. Most travel expenses (excluding meals) may be charged on this university issued mastercard allowing the payment of the expense to be made directly by the university.

Employee In-State Travel Rates

Meal Per Diem

$35/day

Loding Rate

$86.40 + tax
(10/01/2019)

Mileage

$0.575/Mile
(01/01/2020)

Meals during travelUND will also reimburse the expenses of a non-employee or student traveling for university business. These expenses must be in compliance with all published policies and procedures of the NDUS and UND.

Meals will be reimbursed based on a per diem. Actual receipts are not required. If the cost of a meal is included in a conference registration fee, the per diem for the meal will not be reimbursed. Please review the Employee Travel: Meals policy to insure you are in compliance.

Lodging during travel

Lodging expenses incurrred when traveling on university business outside the state of ND will be reimbursed at actual cost. When traveling within the state of ND, reimbursement cannot exceed the state rate established by the North Dakota director of OMB plus any applicable state or local taxes. If the state rate cannot be obtained, employees must follow NDUS procedure 806.1(12). Please review the Employee Travel: Lodging policy to insure you are in compliance.

Airline Travel

UND will pay/remiburse the air travel costs of travel on university business for economy class tickets only. Please review the Employee Travel: Air/Rail policy to review the allowances and restrictions for airline travel and the needed documentation.

Grant or Contract funded travel

Please contact your UND Grants & Contracts Officer prior to booking any expenses for travel pertaining to a grant or contract sponsored trip. It is essential to confirm that the travel expenses will fall within the parameters of the grant or contract to insure payment or reimbursement of expenses.