Event Approval Form

UND recognizes the positive impact of social engagement and participation in campus activities. UND will strive to provide students, faculty, staff and campus visitors with opportunities to engage in campus events outside the classroom while mitigating the spread of COVID-19. Given the fluid nature of COVID-19, event plans may need to be adjusted as conditions change to support the health and safety of the campus community.

Fall 2020 Campus Event Guidelines

Event Approval Form

Before filling out the Activity/Event Approval form, please read and review the Event Policy and the Event Approval Form Instructions to understand the processes and requirements that are the applicant's responsibility by filling out this form.  

Step 1:  Request approval from divisional VP/Dean or Provost and COVID-19 point person (VP Shivers or designee).  A detailed email describing your event and safety protocols should be sent to that division’s VP/Provost AND the COVID-19 point person requesting approval.

Step 2:  Complete and submit Event Approval Form and attach a copy of the email from the VP/Provost and COVID-19 point person.

Step 3:  Await approval and further instructions from the Office of Safety.

FAQs

Fall 2020 Guidelines Activity/Event Approval frequently asked questions

Complete Your Form Two Weeks Before Proposed Event

Activity/Event Approval form must be submitted at least 2 weeks before the proposed event is to occur. Office of Safety reserves the right to deny requests not received two weeks in advance. Activity/Event approval or denial will be communicated via email to the contact person provided. 

Submit Event Approval Form

To submit the form, please do one of the four methods:

1. Online

Complete the online form by using the UND Incident Reporting tool (click "Report a New Incident" and select "Activity/Event Approval Form"  or "Virtual Activity/Event Approval Form" from the drop-down options).

2. PDF Form

Save the completed PDF form to your hard drive. Completed forms can be emailed as an attachment to UND.specialevents@UND.edu. 

For Virtual Events, please use the Virtual PDF form. Right click the Activity/Event Approval form link below & select "Save As Target". Save the file in a known location & fill out the appropriate information.  

• Event Approval Form Virtual
• Event Approval Form
• Instructions to Create a Digital Signature

3. Mail

Mail the completed form to:
Office of Safety
3851 Campus Rd. Stop 9031
Grand Forks, ND 58202

4. Fax

Fax the completed form to: 701.777.4132.