Shared Service Center (SSC)

Invoice Payment

Department will indicate funding and forward invoices to UND.SharedServiceCenter@UND.edu for processing. SSC Manager or Accountant will approve payments on the department’s behalf.

Purchase Requisitions Entry

SSC will prepare as requested. SSC Manager or Accountant will approve on department’s behalf.

Travel and Expense Entry

Employee will complete Travel Summary Form, attach receipts, and send to UND.SharedServiceCenter@UND.edu. SSC will enter reimbursement in Travel & Expense and notify employee when it’s ready for the employee to submit.

Journal Vouchers

SSC will prepare. Manager or Accountant will sign on department’s behalf.

Journal Entries/Imports

SSC will prepare. Manager or Accountant will sign on department’s behalf.

PCard – Monthly Statements and Reallocating

As purchases are made, cardholders will enter charges on the PCard spreadsheet shared by SSC. SSC will reallocate as needed and email monthly statements to each cardholder at the beginning of each month. Cardholder will send signed statement and receipts to UND PC Statement email address by the 20^th of each month. 

Billing (Invoicing)

SSC will prepare accounts receivable billings and journal entry billings.  Manager or Accountant will sign on department’s behalf.

Deposits

SSC will prepare deposits as requested. Department will notify SSC of deposits made by department.

Reconcile Funds/Projects

SSC will reconcile funds monthly. SSC will run reports to obtain Facilities charges. Department will forward recharge statements (Motor Pool, Catering, Print & Mail Center, Postage, and Telecom) to UND.SharedServiceCenter@UND.edu.

Provide Projected Balances

Department will notify SSC of anticipated expenses/revenue for accuracy of projected balances. 

• Track special projects or expenses
• Provide custom reports

 

TLAB Hourly Query

SSC will run TLAB query at the end of each pay period to verify hourly punches are coded correctly (regular or work-study). SSC will contact Supervisor if corrections are needed.

Verify / Correct Pay Registers and Actuals    

SSC will run Pay Registers and Actuals to verify amounts and funds are correct. SSC will make corrections if necessary. 

HR/Payroll Forms 

SSC will prepare Add Pays, Job Data Change, Position Change, Position Funding Forms, Retrodistribution Requests and other Payroll/HR forms as requested by department. If department prepares forms that will affect payroll, department will provide a copy to SSC Manager or Accountant upon completion (Add Pays, Pay change, Leave without pay, etc). Department will also notify SSC when an employee is hired or termed.

Offer Letters

SSC will assist departments with preparing offer letters for new hires.

I-9/CHRC

SSC will submit I-9/CHRC request and assist department in tracking the onboarding process.

Enter Hires in HRMS

SSC will enter hires in HRMS and route to Supervisor or Department Head for approval.

• Work with Departments on financial forecasting and budgeting
• Assist departments in understanding MIRA reports
• Attend MIRA meetings with departments as requested

• Prepare Budget Journals
• Enter annual budgets in Budget Module

• Prepare Requests for Payments
• Reconcile Alumni funds