Forms
Accounting Forms
- Fund Request Form - Used when requesting a new fund to be created. Submitted to the Controller's Office, Stop 8364
- Project Number Request Form - Used when requesting a new fund or project to be created. Is submitted to the Controller's Office, Stop 8364.
- Internal Revenue Service Form 8233 - Exemption From Withholding on Compensation for Independent (and Certain Dependent) Personal Services of a Non-Resident Alien Individual. To qualify for an exemption from withholding due to a tax treaty with a foreign country
- Statement for Visiting Non-US Residents
Equipment Forms
- Fabrication Request Form - Submit this form to asset management to request a new fabrication. Form must be
submitted at least two weeks prior to the start date of the fabrication.
- Completion of Fabrication Form - Submit this form to asset management at the completion of an approved fabrication.
Payment Services Forms
- Missing Receipt Form- If you do not have a receipt/invoice for a transaction, you will need to contact the vendor for a replacement receipt/invoice. If you are not able to get a replacement receipt/invoice, the missing receipt form will need to be completed.
- Workforce Accommodation Request Form - Used to request a personal assistant for travel as a workforce disability accommodation.
- Non-Employee/Student Reimbursement Worksheet- Used to reimburse a non-employee or a student.
PCard Forms
- P-Card Application Form
- P-Card Change Request Form - -Used to request card limit changes.
Procurement Forms
Contracts Forms
Contracts are needed for commodity and service purchases over $10,000.
UND recommends departments use the following standard agreement forms when hiring a consultant, guest speaker, or when a service is performed. These agreements have been pre-approved by the Attorney General’s Office ensuring timely processing of payments.
These agreement were revised August 2023, please discard any copies of the previous version and use the current version. Contact Procurement & Payment Services if the service is over $10,000 or changes are needed to Insurance Requirements. Other changes made to the format will need to be approved by the Attorney General’s Office.
- Consultant Agreement Template - This contract needs to be completed any time a consultant is employed.
- Guest Speaker Contract Template - This contract needs to be completed any time a guest speaker is employed.
- Service Contract Template - This contract needs to be completed any time a service is performed under $10,000.
If one of the above agreements is not used and an agreement from a consultant/guest speaker/vendor (third party) is used, it must be reviewed by the Attorney General’s Office. Using a third party agreement over one of UND's recommended agreements above may delay the payment process because the Attorney General’s Office approval is required.
Contact Procurement & Payment Services for the Word format if needed. Changes made to the format will need to be approved by the Attorney General’s Office.
Resource Planning and Allocation
SSC Travel Form
Treasury Forms
Request for Credit Card Acceptance (PCI Requirement)
These forms are to be completed by the department when obtaining software that accepts payment by credit card by a third party. Once the department completes the form the UND PCI committee reviews the request. (IE If the software you are purchasing is a platform that accepts credit card regardless if it is UND's revenue.)
- Revenue belongs to UND:
- Revenue does not belong to UND:
Credit Card Terminal Forms
Wire Transfer Forms
- Wire Transfer Form - Domestic - To provide the banking information when the department is making a payment by wire to a company/individual in the United States.
- Wire Transfer Form - International - To provide the banking information when the department is making a payment by wire to company/individual not located in the U.S.