Finance Forms
Accounting Forms
- Fund Request Form - Used when requesting a new fund to be created. Submitted to the Controller's Office, Stop 8364
- Project Number Request Form - Used when requesting a new fund or project to be created. Is submitted to the Controller's Office, Stop 8364.
- Internal Revenue Service Form 8233 - Exemption From Withholding on Compensation for Independent (and Certain Dependent) Personal Services of a Non-Resident Alien Individual. To qualify for an exemption from withholding due to a tax treaty with a foreign country
- Statement for Visiting Non-US Residents
Equipment Forms
- Fabrication Request Form - Submit this form to asset management to request a new fabrication. Form must be
submitted at least two weeks prior to the start date of the fabrication.
- Completion of Fabrication Form - Submit this form to asset management at the completion of an approved fabrication.
Payment Services Forms
- Missing Receipt Form- If you do not have a receipt/invoice for a transaction, you will need to contact the vendor for a replacement receipt/invoice. If you are not able to get a replacement receipt/invoice, the missing receipt form will need to be completed.
- Workforce Accommodation Request Form - Used to request a personal assistant for travel as a workforce disability accommodation.
Procurement Forms
Contracts Forms
UND recommends departments use the following standard agreement forms when hiring a consultant, guest speaker, or when a service is performed. These agreements have been pre-approved by the Attorney General’s Office.
If the good or service is over $10,000 you must submit an Alternate Procurement Request Form through UND Marketplace. The APR must be approved prior to contract execution. If changes are needed to Insurance Requirements contact the Office of Safety. Other changes made to the template will need to be approved by the Attorney General’s Office. Contact Procurement & Payment Services for the Word format if needed. Contracts must be signed in accordance with the contractual signature policy.
- Consultant Agreement Template - This contract needs to be completed any time a consultant is employed.
- Guest Speaker Contract Template - This contract needs to be completed any time a guest speaker is employed.
- Service Contract Template - This contract needs to be completed any time a service is performed on campus.
If one of the standard agreement forms is not used and an contract from a consultant/guest speaker/vendor (third party) is used instead or in addition, it must be reviewed by the Attorney General’s Office. Using a third party agreement instead of one of UND's standard agreements above may delay the contracting process because the Attorney General’s Office approval is required. Procurement & Payment Services maintains comprehensive templates for all UND goods and service procurements in accordance with state standard terms and conditions and Attorney General contract guidelines.
Contact Procurement & Payment Services with any questions.
Resource Planning and Allocation
Treasury Forms
Request for Credit Card Acceptance (PCI Requirement)
These forms are to be completed by the department when obtaining software that accepts payment by credit card by a third party. Once the department completes the form the UND PCI committee reviews the request. (IE If the software you are purchasing is a platform that accepts credit card regardless if it is UND's revenue.)
- Revenue belongs to UND:
- Revenue does not belong to UND:
Credit Card Terminal Forms
Wire Transfer Forms
- Wire Transfer Form - Domestic - To provide the banking information when the department is making a payment by wire to a company/individual in the United States.
- Wire Transfer Form - International - To provide the banking information when the department is making a payment by wire to company/individual not located in the U.S.