Contractual Signature Policy by Position

This page contains a comprehensive listing of what types of contracts and agreements used by the University each position has the authority to approve. This listing is also available sorted by contract and agreement type. To review the entire document governing signature authority please see the Agreement or Contract Authorization Policy.

The president has delegated signing authority to particular positions based upon the type of contractual agreement and amount. The delegation does not eliminate the requirement for the review by UND's legal counsel. Further, the VPAA may delegate academic approvals to an Associate VPAA. This delegation will need to be in writing and attached to the document signed.

To search this page, please use the CTRL + F function and enter your search criteria.

Dean of Students

Conferences or workshops sponsored by department
Entertainment agreements - Contracts issued for entertainers (ex. Chester Fritz Auditorium).
Letters of support
Performance contracts - An agreement used to define responsibilities and roles of a service UND is providing or receiving, not employee contracts (ex. Installation of equipment by a certain date)
Service agreements - Purchasing approved template - under $100,000
Maintenance agreements (service agreements) - under $5,000
Rental agreement - An agreement where one party obtains use of property, equipment, land, etc. for a period less then one year and the other party receives payment
Speaker agreements - Purchasing approved template - under $100,000
Sponsorship agreements - An agreement that defines the nature and scope of sponsorship benefits and level of financial support.
Vendor agreements - under $10,000 or term less than one year

Vice Provost for Strategic Enrollment Management

Conferences or workshops sponsored by department
Entertainment agreements - Contracts issued for entertainers (ex. Chester Fritz Auditorium).
Letters of support
Performance contracts - An agreement used to define responsibilities and roles of a service UND is providing or receiving, not employee contracts (ex. Installation of equipment by a certain date)
Service agreements - Purchasing approved template - under $100,000
Maintenance agreements (service agreements) - under $5,000
Rental agreement - An agreement where one party obtains use of property, equipment, land, etc. for a period less then one year and the other party receives payment
Speaker agreements - Purchasing approved template - under $100,000
Sponsorship agreements - An agreement that defines the nature and scope of sponsorship benefits and level of financial support
Vendor agreements - under $10,000 or term less than one year

Assistant Vice President for Student Academic Services

Conferences or workshops sponsored by department
Entertainment agreements - Contracts issued for entertainers (ex. Chester Fritz Auditorium).
Letters of support
Performance contracts - An agreement used to define responsibilities and roles of a service UND is providing or receiving, not employee contracts (ex. Installation of equipment by a certain date)
Service agreements - Purchasing approved template - under $100,000
Maintenance agreements (service agreements) - under $5,000
Rental agreement - An agreement where one party obtains use of property, equipment, land, etc. for a period less then one year and the other party receives payment
Speaker agreements - Purchasing approved template - under $100,000
Sponsorship agreements - An agreement that defines the nature and scope of sponsorship benefits and level of financial support
Vendor agreements - under $10,000 or term less than one year

Associate Athletics Director of External Operations

Sponsorship agreements - An agreement that defines the nature and scope of sponsorship benefits and level of financial support

Associate Dean for School of Medicine & Health Sciences Administration & Finance

Conferences or workshops sponsored by department
Consulting agreement - Purchasing approved template - under $100,000
Letters of support
Service agreements - Purchasing approved template - under $100,000
Maintenance agreements (service agreements) - under $5,000
Rental agreement - An agreement where one party obtains use of property, equipment, land, etc. for a period less than one year and the other party receives payment.
Speaker agreements - Purchasing approved template - under $100,000
Sponsorship agreements - An agreement that defines the nature and scope of sponsorship benefits and level of financial support.

Associate VP Student Affairs

Conferences or workshops sponsored by department
Entertainment agreements - Contracts issued for entertainers (ex. Chester Fritz Auditorium).
Letters of support
Memorial Union contracts - not including long term lease/rental agreements
Performance contracts - An agreement used to define responsibilities and roles of a service UND is providing or receiving, not employee contracts (ex. Installation of equipment by a certain date)
Service agreements - Purchasing approved template - under $100,000
Maintenance agreements (service agreements) - under $5,000
Rental agreement - An agreement where one party obtains use of property, equipment, land, etc. for a period less then one year and the other party receives payment
Speaker agreements - Purchasing approved template - under $100,000
Sponsorship agreements - An agreement that defines the nature and scope of sponsorship benefits and level of financial support
Student Organization agreements including ARH
Vendor agreements - under $10,000 or term less than one year

Associate Vice President for Facilities

Conferences or workshops sponsored by department
Construction contracts - less than $250,000
Easements - Using another's land or allowing other's to use your land as a right of way
Performance contracts - An agreement used to define responsibilities and roles of a service UND is providing or receiving, not employee contracts (ex. Installation of equipment by a certain date)
Service agreements - Purchasing approved template - under $100,000
Maintenance agreements (service agreements) - under $5,000
Speaker agreements - Purchasing approved template - under $100,000
Steam agreements - UND is selling steam to a 3rd party.
Vendor Agreements - under $10,000 or term less than one year

Associate Vice President for Finance

Conferences or workshops sponsored by department
Entertainment agreements - Contracts issued for entertainers (Chester Fritz Auditorium)
Performance contracts - An agreement used to define responsibilities and roles of a service UND is providing or receiving, not employee contracts (ex. Installation of equipment by a certain date)
Service agreements - Purchasing approved template - under $100,000
Maintenance agreements (service agreements) - under $5,000
Speaker agreements - Purchasing approved template - under $100,000
Vendor agreements - under $10,000 or term less than one year

Associate Vice President for Public Safety

Conferences or workshops sponsored by department
Performance contracts - An agreement used to define responsibilities and roles of a service UND is providing or receiving, not employee contracts (ex. Installation of equipment by a certain date)
Service agreements - Purchasing approved template - under $100,000
Maintenance agreements (service agreements) - under $5,000
Speaker agreements - Purchasing approved template - under $100,000
Vendor agreements - under $10,000 or term less than one year

Athletics Director

Athletic camp rentals
Athletic officials contracts - Referees, umpires, broadcasters, and others who are contracted to produce an athletic event
Athletics events contracts
Letters of support
Radio rights - Allow transmission of UND events for public use
Speaker agreements - Purchasing approved template - under $100,000
Sponsorship agreements - An agreement that defines the nature and scope of sponsorship benefits and level of financial support
Television rights - Allow transmission of UND events for public use
Rental agreement - An agreement where one party obtains use of property, equipment, land, etc. for a period less than one year and the other party receives payment

Associate Athletics Director, Business & Finance

Rental agreement - An agreement where one party obtains use of property, equipment, land, etc. for a period less than one year and the other party receives payment

CIO

Service Level Agreement (SLA) - with NDUS and/or other NDUS institutions
Software purchases and IT services - over $5,000

Dean

Affiliation/Experience/Education agreements - An agreement entered into with another higher education institution, private business, or other governmental entity to deliver an academic program
Conferences or workshops sponsored by department
Consulting agreement - Purchasing approved template - under $100,000
Foundation agreements - Cost sharing memorandum between Colleges and UND Foundation
Letters of support
Service agreements - Purchasing approved template - under $100,000
Maintenance agreements (service agreements) - under $5,000
Rental agreement - An agreement where one party obtains use of property, equipment, land, etc. for a period less then one year and the other party receives payment
Speaker agreements - Purchasing approved template - under $100,000
Sponsorship agreements - An agreement that defines the nature and scope of sponsorship benefits and level of financial support
Vendor agreements - under $10,000 or term less than one year

Director of Construction Management

Construction contracts - $50,000 or less

Director of Dining

Conferences or workshops sponsored by department
Entertainment agreements - Contracts issued for entertainers (ex. Chester Fritz Auditorium).
Letters of support
Performance contracts - An agreement used to define responsibilities and roles of a service UND is providing or receiving, not employee contracts (ex. Installation of equipment by a certain date)
Service agreements - Purchasing approved template - under $100,000
Maintenance agreements (service agreements) - under $5,000
Rental agreement - An agreement where one party obtains use of property, equipment, land, etc. for a period less then one year and the other party receives payment
Speaker agreements - Purchasing approved template - under $100,000
Sponsorship agreements - An agreement that defines the nature and scope of sponsorship benefits and level of financial support
Vendor agreements - under $10,000 or term less than one year

Director of Extended Learning

Speaker agreements - Purchasing approved template - under $100,000

Director of Procurement/Cont. Improvement

Conferences or workshops sponsored by department
Consulting agreement - Purchasing approved template - under $100,000
Consulting agreement - no approved template - under $100,000
Consulting agreements - over $100,000
Leases - Copier leases, operating leases less than 100,000, non-tax exempt lease agreements less than $100,000, NDUS master lease agreements under the $500,000 and under 5 years
Service agreements - Purchasing approved template - under $100,000
Service agreements - no approved template - under $100,000
Service agreements - over $100,000
Maintenance agreements (service agreements) - under $5,000
Maintenance agreements (service agreements) - over $5,000
Rental agreement - An agreement where one party obtains use of property, equipment, land, etc. for a period less than one year and the other party receives payment.
Sale of University property - all surplus property sales agreements except for aircraft.
Space/Facilities rentals - rooms and conference booth rentals (e.g. Alerus Center agreement)
Speaker agreements - Purchasing approved template - under $100,000
Speaker agreements - no approved template - under $100,000
Speaker agreements - over $100,000
Vendor agreements - $10,000 and greater or term greater than one year

Director of Housing

Conferences or workshops sponsored by department
Entertainment agreements - Contracts issued for entertainers (ex. Chester Fritz Auditorium).
Letters of support
Performance contracts - An agreement used to define responsibilities and roles of a service UND is providing or receiving, not employee contracts (ex. Installation of equipment by a certain date)
Service agreements - Purchasing approved template - under $100,000
Maintenance agreements (service agreements) - under $5,000
Rental agreement - An agreement where one party obtains use of property, equipment, land, etc. for a period less then one year and the other party receives payment
Speaker agreements - Purchasing approved template - under $100,000
Sponsorship agreements - An agreement that defines the nature and scope of sponsorship benefits and level of financial support
Vendor agreements - under $10,000 or term less than one year

Director of Planning & Real Estate

Constructioncontracts - $50,000 or less

EERC

Conferences or workshops sponsored by department
Consulting agreement - Purchasing approved template - under $100,000
Contractual agreements - With no intellectual property, publications, law, and other variations
Letters of support
Material transfer agreements - Contractual documents used for the acquisition or disposition of materials or data to an external party.
Non-disclosure agreements - Also known as a confidentiality agreement, legal contract that outlines confidential material, knowledge, or information
Service agreements - Purchasing approved template - under $100,000
Maintenance agreements (service agreements) - under $5,000
Rental agreement - An agreement where one party obtains use of property, equipment, land, etc. for a period less then one year and the other party receives payment
Speaker agreements - Purchasing approved template - under $100,000
Sponsored grant and contract awards - An agreement that defines the nature and scope of sponsorship benefits and level of financial support
Sponsored grant and contract equipment reports
Sponsored grant and contract proposals - A proposal that defines the nature and scope of sponsorship benefits and level of financial support
Sponsorship agreements - An agreement that defines the nature and scope of sponsorship benefits and level of financial support

General Counsel

Contracts for legal services
Department of Labor, EEO consent agreements
Letters of support
Permanent residency documents
Sponsorship agreements - An agreement that defines the nature and scope of sponsorship benefits and level of financial support

Grant & Contract Officers

Sponsored grant and contract equipment and financial reports

Senior Grant & Contract Officers

Sponsored grant and contract equipment and financial reports

SBHE

Academic programs, new or modify
Bond issues/Tax exempt financing
Real property transfers or sales - An agreement to transfer title of land

Vice President for Academic Affairs

Academic programs, new or modify
Affiliation/Experience/Education agreements - An agreement entered into with another higher education institution, private business, or other governmental entity to deliver an academic program
Conferences or workshops sponsored by department
Consulting Agreement - Purchasing approved template - under $100,000
Entertainment agreements - Contracts issued for entertainers (ex. Chester Fritz Auditorium).
Letters of support
Memorandum of Understanding - Graduate Students
Performance contracts - An agreement used to define responsibilities and roles of a service UND is providing or receiving, not employee contracts (ex. Installation of equipment by a certain date)
Service agreements - Purchasing approved template - under $100,000
Maintenance agreements (service agreements) - under $5,000
Service Level agreement (SLA) - With NDUS and/or other NDUS institutions
Rental agreement - An agreement where one party obtains use of property, equipment, land, etc. for a period less than one year and the other party receives payment
Speaker agreements - Purchasing approved template - under $100,000
Sponsorship agreements - An agreement that defines the nature and scope of sponsorship benefits and level of financial support
Sponsorship agreements - International Programs - An agreement that defines the nature and scope of sponsorship benefits and level of financial support

Vice President for Finance & Operations

Bond issues/Tax exempt financing
Conferences or workshops sponsored by department
Construction contracts/change orders
Consulting Agreement - Purchasing approved template - under $100,000
Easements - Using another's land or allowing other's to use your land as a right of way
Entertainment agreements - Contracts issued for entertainers (ex. Chester Fritz Auditorium)
Letters of support
Performance contracts - An agreement used to define responsibilities and roles of a service UND is providing or receiving, not employee contracts (ex. Installation of equipment by a certain date)
Service agreements - Purchasing approved template - under $100,000
Maintenance agreements (service agreements) - under $5,000
Service Level Agreement (SLA) - with NDUS and/or other NDUS institutions
Rental agreement - An agreement where one party obtains use of property, equipment, land, etc. for a period less than one year and the other party receives payment.
Sale of University property (equipment, supplies, building, land)
Space/Facilities rentals of UND Facilities to Others for longer than one year
Speaker agreements - Purchasing approved template - under $100,000
Sponsorship agreements - An agreement that defines the nature and scope of sponsorship benefits and level of financial support
Steam agreements - UND is selling steam to a 3rd party
Vendor agreements - $10,000 and greater or term greater than one year
Leases - An agreement where one party obtains use of property, equipment, land, etc. for a period of 12 months or greater and the other party receives payment.
Transfer of University property - Such as equipment to faculty or other university based upon grant research requirements

Vice President for Health Affairs

Affiliation/Experience/Education agreements - An agreement entered into with another higher education institution, private business, or other governmental entity to deliver an academic program
Conferences or workshops sponsored by department
Consulting Agreement - Purchasing approved template - under $100,000
Letters of support
Service agreements - Purchasing approved template - under $100,000
Maintenance agreements (service agreements) - under $5,000
Rental agreement - An agreement where one party obtains use of property, equipment, land, etc. for a period less than one year and the other party receives payment
Speaker agreements - Purchasing approved template - under $100,000
Sponsorship agreements - An agreement that defines the nature and scope of sponsorship benefits and level of financial support

Vice President for Marketing & Communications

Conferences or workshops sponsored by department
Consulting Agreement - Purchasing approved template - under $100,000
Copyright transfers (publication transfers)
Letters of support
Entertainment agreements - Contracts issued for entertainers (ex. Chester Fritz Auditorium)
Performance contracts - An agreement used to define responsibilities and roles of a service UND is providing or receiving, not employee contracts (ex. Installation of equipment by a certain date)
Service agreements - Purchasing approved template - under $100,000
Maintenance agreements (service agreements) - under $5,000
Rental agreement - An agreement where one party obtains use of property, equipment, land, etc. for a period less than one year and the other party receives payment
Speaker agreements - Purchasing approved template - under $100,000
Sponsorship agreements - An agreement that defines the nature and scope of sponsorship benefits and level of financial support

Vice President for Research & Economic Development and Research & Sponsored Program Manager

Conferences or workshops sponsored by department
Consulting agreement - Purchasing approved template - under $100,000
Copyright transfers (publication transfers)
Copyrights
Intellectual property reports
Letters of support
Material transfer agreements - Contractual documents used for the acquisition or disposition of materials or data to an external party
Memorandum of Understanding - Graduate students
Non-disclosure agreements - Also known as a confidentiality agreement, legal contract that outlines confidential material, knowledge, or information
Patents
Service agreements - Purchasing approved template - under $100,000
Maintenance Agreements (service agreements) - under $5,000
Rental agreement - An agreement where one party obtains use of property, equipment, land, etc. for a period less than one year and the other party receives payment
Speaker agreements - Purchasing approved template - under $100,000
Sponsored grant & contract awards and subcontracts - An agreement that defines the nature and scope of sponsorship benefits and level of financial support
Sponsored grant & contract equipment reports
Sponsored grant & contract proposals - A proposal that defines the nature and scope of sponsorship benefits and level of financial support
Sponsorship agreements - An agreement that defines the nature and scope of sponsorship benefits and level of financial support
Teaming agreements (capabilities and responsibilities) - An agreement between two or more entities combining resources to bid on a government contract
Transfer of University property - Such as equipment to faculty or other university based upon grant research requirements

Vice President for Student Affairs

Conferences or workshops sponsored by department
Consulting agreement - Purchasing approved template - under $100,000
Entertainment agreements - Contracts issued for entertainers (ex. Chester Fritz Auditorium).
Letters of support
Memorial Union contracts - Not including long term lease/rental agreements
Performance contracts - An agreement used to define responsibilities and roles of a service UND is providing or receiving, not employee contracts (ex. Installation of equipment by a certain date)
Service agreements - Purchasing approved template - under $100,000
Maintenance agreements (service agreements) - under $5,000
Rental agreement - An agreement where one party obtains use of property, equipment, land, etc. for a period less than one year and the other party receives payment
Speaker agreements - Purchasing approved template - under $100,000
Sponsorship agreements - An agreement that defines the nature and scope of sponsorship benefits and level of financial support
Student Organization agreements including ARH