Contractual Signature Policy by Position
This page contains a comprehensive listing of what types of contracts and agreements used by the University each position has the authority to approve. This listing is also available sorted by contract and agreement type. To review the entire document governing signature authority please see the Agreement or Contract Authorization Policy.
The president has delegated signing authority to particular positions based upon the type of contractual agreement and amount. The delegation does not eliminate the requirement for the review by UND's legal counsel. Further, the VPAA may delegate academic approvals to an Associate VPAA. This delegation will need to be in writing and attached to the document signed.
To search this page, please use the CTRL + F function and enter your search criteria.
Dean of Students
- Conferences or workshops sponsored by department
- Entertainment agreements - Contracts issued for entertainers (ex. Chester Fritz Auditorium).
- Letters of support
- Performance contracts - An agreement used to define responsibilities and roles of a service UND is providing or receiving, not employee contracts (ex. Installation of equipment by a certain date)
- Service agreements - Purchasing approved template - under $100,000
- Maintenance agreements (service agreements) - under $5,000
- Rental agreement - An agreement where one party obtains use of property, equipment, land, etc. for a period less then one year and the other party receives payment
- Speaker agreements - Purchasing approved template - under $100,000
- Sponsorship agreements - An agreement that defines the nature and scope of sponsorship benefits and level of financial support.
- Vendor agreements - under $10,000 or term less than one year
Vice Provost for Strategic Enrollment Management
- Conferences or workshops sponsored by department
- Entertainment agreements - Contracts issued for entertainers (ex. Chester Fritz Auditorium).
- Letters of support
- Performance contracts - An agreement used to define responsibilities and roles of a service UND is providing or receiving, not employee contracts (ex. Installation of equipment by a certain date)
- Service agreements - Purchasing approved template - under $100,000
- Maintenance agreements (service agreements) - under $5,000
- Rental agreement - An agreement where one party obtains use of property, equipment, land, etc. for a period less then one year and the other party receives payment
- Speaker agreements - Purchasing approved template - under $100,000
- Sponsorship agreements - An agreement that defines the nature and scope of sponsorship benefits and level of financial support
- Vendor agreements - under $10,000 or term less than one year
Assistant Vice President for Student Academic Services
- Conferences or workshops sponsored by department
- Entertainment agreements - Contracts issued for entertainers (ex. Chester Fritz Auditorium).
- Letters of support
- Performance contracts - An agreement used to define responsibilities and roles of a service UND is providing or receiving, not employee contracts (ex. Installation of equipment by a certain date)
- Service agreements - Purchasing approved template - under $100,000
- Maintenance agreements (service agreements) - under $5,000
- Rental agreement - An agreement where one party obtains use of property, equipment, land, etc. for a period less then one year and the other party receives payment
- Speaker agreements - Purchasing approved template - under $100,000
- Sponsorship agreements - An agreement that defines the nature and scope of sponsorship benefits and level of financial support
- Vendor agreements - under $10,000 or term less than one year
Associate Athletics Director of External Operations
Sponsorship agreements - An agreement that defines the nature and scope of sponsorship benefits and level of financial support
Associate Dean for School of Medicine & Health Sciences Administration & Finance
- Conferences or workshops sponsored by department
- Consulting agreement - Purchasing approved template - under $100,000
- Letters of support
- Service agreements - Purchasing approved template - under $100,000
- Maintenance agreements (service agreements) - under $5,000
- Rental agreement - An agreement where one party obtains use of property, equipment, land, etc. for a period less than one year and the other party receives payment.
- Speaker agreements - Purchasing approved template - under $100,000
- Sponsorship agreements - An agreement that defines the nature and scope of sponsorship benefits and level of financial support.
Associate VP Student Affairs
- Conferences or workshops sponsored by department
- Entertainment agreements - Contracts issued for entertainers (ex. Chester Fritz Auditorium).
- Letters of support
- Memorial Union contracts - not including long term lease/rental agreements
- Performance contracts - An agreement used to define responsibilities and roles of a service UND is providing or receiving, not employee contracts (ex. Installation of equipment by a certain date)
- Service agreements - Purchasing approved template - under $100,000
- Maintenance agreements (service agreements) - under $5,000
- Rental agreement - An agreement where one party obtains use of property, equipment, land, etc. for a period less then one year and the other party receives payment
- Speaker agreements - Purchasing approved template - under $100,000
- Sponsorship agreements - An agreement that defines the nature and scope of sponsorship benefits and level of financial support
- Student Organization agreements including ARH
- Vendor agreements - under $10,000 or term less than one year
Associate Vice President for Facilities
- Conferences or workshops sponsored by department
- Construction contracts - less than $250,000
- Easements - Using another's land or allowing other's to use your land as a right of way
- Performance contracts - An agreement used to define responsibilities and roles of a service UND is providing or receiving, not employee contracts (ex. Installation of equipment by a certain date)
- Service agreements - Purchasing approved template - under $100,000
- Maintenance agreements (service agreements) - under $5,000
- Speaker agreements - Purchasing approved template - under $100,000
- Steam agreements - UND is selling steam to a 3rd party.
- Vendor Agreements - under $10,000 or term less than one year
Associate Vice President for Finance
- Conferences or workshops sponsored by department
- Entertainment agreements - Contracts issued for entertainers (Chester Fritz Auditorium)
- Performance contracts - An agreement used to define responsibilities and roles of a service UND is providing or receiving, not employee contracts (ex. Installation of equipment by a certain date)
- Service agreements - Purchasing approved template - under $100,000
- Maintenance agreements (service agreements) - under $5,000
- Speaker agreements - Purchasing approved template - under $100,000
- Vendor agreements - under $10,000 or term less than one year
Associate Vice President for Public Safety
- Conferences or workshops sponsored by department
- Performance contracts - An agreement used to define responsibilities and roles of a service UND is providing or receiving, not employee contracts (ex. Installation of equipment by a certain date)
- Service agreements - Purchasing approved template - under $100,000
- Maintenance agreements (service agreements) - under $5,000
- Speaker agreements - Purchasing approved template - under $100,000
- Vendor agreements - under $10,000 or term less than one year
Athletics Director
- Athletic camp rentals
- Athletic officials contracts - Referees, umpires, broadcasters, and others who are contracted to produce an athletic event
- Athletics events contracts
- Letters of support
- Radio rights - Allow transmission of UND events for public use
- Speaker agreements - Purchasing approved template - under $100,000
- Sponsorship agreements - An agreement that defines the nature and scope of sponsorship benefits and level of financial support
- Television rights - Allow transmission of UND events for public use
- Rental agreement - An agreement where one party obtains use of property, equipment, land, etc. for a period less than one year and the other party receives payment
Associate Athletics Director, Business & Finance
Rental agreement - An agreement where one party obtains use of property, equipment, land, etc. for a period less than one year and the other party receives payment
CIO
- Service Level Agreement (SLA) - with NDUS and/or other NDUS institutions
- Software purchases and IT services - over $5,000
Dean
- Affiliation/Experience/Education agreements - An agreement entered into with another higher education institution, private business, or other governmental entity to deliver an academic program
- Conferences or workshops sponsored by department
- Consulting agreement - Purchasing approved template - under $100,000
- Foundation agreements - Cost sharing memorandum between Colleges and UND Foundation
- Letters of support
- Service agreements - Purchasing approved template - under $100,000
- Maintenance agreements (service agreements) - under $5,000
- Rental agreement - An agreement where one party obtains use of property, equipment, land, etc. for a period less then one year and the other party receives payment
- Speaker agreements - Purchasing approved template - under $100,000
- Sponsorship agreements - An agreement that defines the nature and scope of sponsorship benefits and level of financial support
- Vendor agreements - under $10,000 or term less than one year
Director of Construction Management
Construction contracts - $50,000 or less
Director of Dining
- Conferences or workshops sponsored by department
- Entertainment agreements - Contracts issued for entertainers (ex. Chester Fritz Auditorium).
- Letters of support
- Performance contracts - An agreement used to define responsibilities and roles of a service UND is providing or receiving, not employee contracts (ex. Installation of equipment by a certain date)
- Service agreements - Purchasing approved template - under $100,000
- Maintenance agreements (service agreements) - under $5,000
- Rental agreement - An agreement where one party obtains use of property, equipment, land, etc. for a period less then one year and the other party receives payment
- Speaker agreements - Purchasing approved template - under $100,000
- Sponsorship agreements - An agreement that defines the nature and scope of sponsorship benefits and level of financial support
- Vendor agreements - under $10,000 or term less than one year
Director of Extended Learning
Speaker agreements - Purchasing approved template - under $100,000
Director of Procurement/Cont. Improvement
- Conferences or workshops sponsored by department
- Consulting agreement - Purchasing approved template - under $100,000
- Consulting agreement - no approved template - under $100,000
- Consulting agreements - over $100,000
- Leases - Copier leases, operating leases less than 100,000, non-tax exempt lease agreements less than $100,000, NDUS master lease agreements under the $500,000 and under 5 years
- Service agreements - Purchasing approved template - under $100,000
- Service agreements - no approved template - under $100,000
- Service agreements - over $100,000
- Maintenance agreements (service agreements) - under $5,000
- Maintenance agreements (service agreements) - over $5,000
- Rental agreement - An agreement where one party obtains use of property, equipment, land, etc. for a period less than one year and the other party receives payment.
- Sale of University property - all surplus property sales agreements except for aircraft.
- Space/Facilities rentals - rooms and conference booth rentals (e.g. Alerus Center agreement)
- Speaker agreements - Purchasing approved template - under $100,000
- Speaker agreements - no approved template - under $100,000
- Speaker agreements - over $100,000
- Vendor agreements - $10,000 and greater or term greater than one year
Director of Housing
- Conferences or workshops sponsored by department
- Entertainment agreements - Contracts issued for entertainers (ex. Chester Fritz Auditorium).
- Letters of support
- Performance contracts - An agreement used to define responsibilities and roles of a service UND is providing or receiving, not employee contracts (ex. Installation of equipment by a certain date)
- Service agreements - Purchasing approved template - under $100,000
- Maintenance agreements (service agreements) - under $5,000
- Rental agreement - An agreement where one party obtains use of property, equipment, land, etc. for a period less then one year and the other party receives payment
- Speaker agreements - Purchasing approved template - under $100,000
- Sponsorship agreements - An agreement that defines the nature and scope of sponsorship benefits and level of financial support
- Vendor agreements - under $10,000 or term less than one year
Director of Planning & Real Estate
Constructioncontracts - $50,000 or less
EERC
- Conferences or workshops sponsored by department
- Consulting agreement - Purchasing approved template - under $100,000
- Contractual agreements - With no intellectual property, publications, law, and other variations
- Letters of support
- Material transfer agreements - Contractual documents used for the acquisition or disposition of materials or data to an external party.
- Non-disclosure agreements - Also known as a confidentiality agreement, legal contract that outlines confidential material, knowledge, or information
- Service agreements - Purchasing approved template - under $100,000
- Maintenance agreements (service agreements) - under $5,000
- Rental agreement - An agreement where one party obtains use of property, equipment, land, etc. for a period less then one year and the other party receives payment
- Speaker agreements - Purchasing approved template - under $100,000
- Sponsored grant and contract awards - An agreement that defines the nature and scope of sponsorship benefits and level of financial support
- Sponsored grant and contract equipment reports
- Sponsored grant and contract proposals - A proposal that defines the nature and scope of sponsorship benefits and level of financial support
- Sponsorship agreements - An agreement that defines the nature and scope of sponsorship benefits and level of financial support
General Counsel
- Contracts for legal services
- Department of Labor, EEO consent agreements
- Letters of support
- Permanent residency documents
- Sponsorship agreements - An agreement that defines the nature and scope of sponsorship benefits and level of financial support
Grant & Contract Officers
Sponsored grant and contract equipment and financial reports
Senior Grant & Contract Officers
Sponsored grant and contract equipment and financial reports
SBHE
- Academic programs, new or modify
- Bond issues/Tax exempt financing
- Real property transfers or sales - An agreement to transfer title of land
Vice President for Academic Affairs
- Academic programs, new or modify
- Affiliation/Experience/Education agreements - An agreement entered into with another higher education institution, private business, or other governmental entity to deliver an academic program
- Conferences or workshops sponsored by department
- Consulting Agreement - Purchasing approved template - under $100,000
- Entertainment agreements - Contracts issued for entertainers (ex. Chester Fritz Auditorium).
- Letters of support
- Memorandum of Understanding - Graduate Students
- Performance contracts - An agreement used to define responsibilities and roles of a service UND is providing or receiving, not employee contracts (ex. Installation of equipment by a certain date)
- Service agreements - Purchasing approved template - under $100,000
- Maintenance agreements (service agreements) - under $5,000
- Service Level agreement (SLA) - With NDUS and/or other NDUS institutions
- Rental agreement - An agreement where one party obtains use of property, equipment, land, etc. for a period less than one year and the other party receives payment
- Speaker agreements - Purchasing approved template - under $100,000
- Sponsorship agreements - An agreement that defines the nature and scope of sponsorship benefits and level of financial support
- Sponsorship agreements - International Programs - An agreement that defines the nature and scope of sponsorship benefits and level of financial support
Vice President for Finance & Operations
- Bond issues/Tax exempt financing
- Conferences or workshops sponsored by department
- Construction contracts/change orders
- Consulting Agreement - Purchasing approved template - under $100,000
- Easements - Using another's land or allowing other's to use your land as a right of way
- Entertainment agreements - Contracts issued for entertainers (ex. Chester Fritz Auditorium)
- Letters of support
- Performance contracts - An agreement used to define responsibilities and roles of a service UND is providing or receiving, not employee contracts (ex. Installation of equipment by a certain date)
- Service agreements - Purchasing approved template - under $100,000
- Maintenance agreements (service agreements) - under $5,000
- Service Level Agreement (SLA) - with NDUS and/or other NDUS institutions
- Rental agreement - An agreement where one party obtains use of property, equipment, land, etc. for a period less than one year and the other party receives payment.
- Sale of University property (equipment, supplies, building, land)
- Space/Facilities rentals of UND Facilities to Others for longer than one year
- Speaker agreements - Purchasing approved template - under $100,000
- Sponsorship agreements - An agreement that defines the nature and scope of sponsorship benefits and level of financial support
- Steam agreements - UND is selling steam to a 3rd party
- Vendor agreements - $10,000 and greater or term greater than one year
- Leases - An agreement where one party obtains use of property, equipment, land, etc. for a period of 12 months or greater and the other party receives payment.
- Transfer of University property - Such as equipment to faculty or other university based upon grant research requirements
Vice President for Health Affairs
- Affiliation/Experience/Education agreements - An agreement entered into with another higher education institution, private business, or other governmental entity to deliver an academic program
- Conferences or workshops sponsored by department
- Consulting Agreement - Purchasing approved template - under $100,000
- Letters of support
- Service agreements - Purchasing approved template - under $100,000
- Maintenance agreements (service agreements) - under $5,000
- Rental agreement - An agreement where one party obtains use of property, equipment, land, etc. for a period less than one year and the other party receives payment
- Speaker agreements - Purchasing approved template - under $100,000
- Sponsorship agreements - An agreement that defines the nature and scope of sponsorship benefits and level of financial support
Vice President for Marketing & Communications
- Conferences or workshops sponsored by department
- Consulting Agreement - Purchasing approved template - under $100,000
- Copyright transfers (publication transfers)
- Letters of support
- Entertainment agreements - Contracts issued for entertainers (ex. Chester Fritz Auditorium)
- Performance contracts - An agreement used to define responsibilities and roles of a service UND is providing or receiving, not employee contracts (ex. Installation of equipment by a certain date)
- Service agreements - Purchasing approved template - under $100,000
- Maintenance agreements (service agreements) - under $5,000
- Rental agreement - An agreement where one party obtains use of property, equipment, land, etc. for a period less than one year and the other party receives payment
- Speaker agreements - Purchasing approved template - under $100,000
Sponsorship agreements - An agreement that defines the nature and scope of sponsorship benefits and level of financial support
Vice President for Research & Economic Development and Research & Sponsored Program Manager
- Conferences or workshops sponsored by department
- Consulting agreement - Purchasing approved template - under $100,000
- Copyright transfers (publication transfers)
- Copyrights
- Intellectual property reports
- Letters of support
- Material transfer agreements - Contractual documents used for the acquisition or disposition of materials or data to an external party
- Memorandum of Understanding - Graduate students
- Non-disclosure agreements - Also known as a confidentiality agreement, legal contract that outlines confidential material, knowledge, or information
- Patents
- Service agreements - Purchasing approved template - under $100,000
- Maintenance Agreements (service agreements) - under $5,000
- Rental agreement - An agreement where one party obtains use of property, equipment, land, etc. for a period less than one year and the other party receives payment
- Speaker agreements - Purchasing approved template - under $100,000
- Sponsored grant & contract awards and subcontracts - An agreement that defines the nature and scope of sponsorship benefits and level of financial support
- Sponsored grant & contract equipment reports
- Sponsored grant & contract proposals - A proposal that defines the nature and scope of sponsorship benefits and level of financial support
- Sponsorship agreements - An agreement that defines the nature and scope of sponsorship benefits and level of financial support
- Teaming agreements (capabilities and responsibilities) - An agreement between two or more entities combining resources to bid on a government contract
- Transfer of University property - Such as equipment to faculty or other university based upon grant research requirements
Vice President for Student Affairs
- Conferences or workshops sponsored by department
- Consulting agreement - Purchasing approved template - under $100,000
- Entertainment agreements - Contracts issued for entertainers (ex. Chester Fritz Auditorium).
- Letters of support
- Memorial Union contracts - Not including long term lease/rental agreements
- Performance contracts - An agreement used to define responsibilities and roles of a service UND is providing or receiving, not employee contracts (ex. Installation of equipment by a certain date)
- Service agreements - Purchasing approved template - under $100,000
- Maintenance agreements (service agreements) - under $5,000
- Rental agreement - An agreement where one party obtains use of property, equipment, land, etc. for a period less than one year and the other party receives payment
- Speaker agreements - Purchasing approved template - under $100,000
- Sponsorship agreements - An agreement that defines the nature and scope of sponsorship benefits and level of financial support
- Student Organization agreements including ARH