Contractual Signature Policy

A comprehensive listing of signature requirements for the different types of contracts or agreements used by the University.

This listing is also available sorted by position. To review the entire document governing signature authority please see the Agreement or Contract Authorization Policy.

• The President has delegated signing authority to particular positions based upon the type of contractual agreement and amount. The delegation does not eliminate the requirement for the review by UND's legal counsel.
• To search this page, please use the CTRL + F function and enter your search criteria. The search results will expand the entire list. To collapse the list again, click the refresh button in the address bar of your web browser. 

Academic Programs (New or Modify)

• State Board of Higher Education (SBHE)
• Campus approval required by Vice President for Academic Affairs and the President before submitted to SBHE.

Affiliation/Experience/Education Agreements

An agreement entered into with another higher education institution, private business, or other governmental entity to deliver an academic program.

• Dean of the School/College (no designee)
• Vice President for Academic Affairs
• Vice President for Health Affairs

Athletic Camp Rentals

Athletics Director

Athletic Officials Contracts

Referees, umpires, broadcasters, and others who are contracted to officiate an athletic event.

• Athletics Director

Athletics Event Contracts

Athletics Director

Bond Issues/Tax Exempt Financing

• State Board of Higher Education (SBHE)
• Campus approval required by Vice President for Finance & Operations and the President before submitted to SBHE.

Conferences or Workshops Sponsored by the Department

• President
• Vice President for Academic Affairs
• Vice President for Finance & Operations
• Vice President for Student Affairs
• Vice President for Research & Economic Development
• Research & Sponsored Program Manager
• Vice President for Health Affairs
• Vice President for Marketing & Communication
• Dean
• Director of Procurement/Cont. Improvement
• EERC
• Associate VP Student Affairs
• Assistant Dean of Students
• Assistant Vice President for Student Academic Services
• Vice Provost for Strategic Enrollment Management
• Associate Vice President for Finance
• Associate Vice President for Facilities
• Associate Vice President for Public Safety
• Associate Dean for School of Medicine & Health Sciences Administration & Finance
• Director of Housing
• Director of Dining

Construction Contracts

Consulting Agreements

Contracts for Legal Services

General Counsel

Contractual Agreements

Involving EERC with no intellectual property, publications, law, and other variations

EERC

Not otherwise provided

President

Copyright Transfers (publication transfers)

• Vice President for Research & Economic Development
• Research & Sponsored Program Manager
• Vice President for Marketing & Communications

Copyrights

• Vice President for Research & Economic Development
• Research & Sponsored Program Manager

Department of Labor, EEO Consent Agreements

General Counsel

Easements

Using another’s land or allowing other's to use your land as a right of way.

• Vice President for Finance & Operations
• Associate Vice President for Facilities

Entertainment Agreements

Contracts issued for entertainers (ex. Chester Fritz Auditorium).

• President
• Vice President for Academic Affairs
• Vice President for Finance & Operations
• Vice President for Student Affairs
• Vice President for Research & Economic Development
• Vice President for Health Affairs
• Vice President for Marketing & Communications
• Associate VP Student Affairs
• Assistant Dean of Students
• Assistant Vice President for Student Academic Services
• Vice Provost for Strategic Enrollment Management
• Associate Vice President for Finance (Chester Fritz Auditorium)
• Director of Housing
• Director of Dining

Foundation Agreements

Numerous foundations exist to benefit UND, these foundations and UND have written operating agreements.

• President

Foundation Agreements- cost sharing only

Cost sharing memorandum between Colleges and UND Foundation.

• Dean

Intellectual Property Reports

• Vice President for Research & Economic Development
• Research & Sponsored Program Manager

Leases

An agreement where one party obtains use of property, equipment, land, etc. for a period of 12 months or greater and the other party receives payment.

• Vice President for Finance & Operations
• Director of Procurement/Cont. Improvement
  • Copiers
  • Operating leases less than $100,000
  • Non-tax exempt lease agreements less than $100,000
  • NDUS master lease agreements under the $500,000 and under 5 years
  • The Vice President for Finance and Operations requires the Lease Agreement Cover Letter be completed before any lease will be signed

Letters of Support

A letter signed by an administrator committing UND to support an event, project, etc by committing funds, people, etc.

• Vice President for Academic Affairs
• Vice President for Finance & Operations
• Vice President for Student Affairs
• Vice President for Research & Economic Development
• Research & Sponsored Program Manager
• Vice President for Health Affairs
• Vice President for Marketing & Communications
• General Counsel
• Athletics Director
• Dean
• EERC
• Associate VP Student Affairs
• Assistant Dean of Students
• Assistant Vice President for Student Academic Services
• Vice Provost for Strategic Enrollment Management
• Associate Dean for School of Medicine & Health Sciences Administration & Finance
• Director of Housing
• Director of Dining

Maintenance Agreements / Service Agreements

Material Transfer Agreements

Contractual documents used for the acquisition or disposition of materials or data to a external party.

• Vice President for Research & Economic Development or EERC
• Research & Sponsored Program Manager

Memorandum of Understanding - Graduate Students

• Vice President for Academic Affairs
• Vice President for Research & Economic Development 
• Research & Sponsored Program Manager

Memorial Union Contracts - not including long term lease/rental agreements

• Vice President for Student Affairs
• Associate VP Student Affairs

Non Disclosure Agreements

Also known as a confidentiality agreement, legal contract that outlines confidential material, knowledge, or information.

• Vice President for Research & Economic Development
• Research & Sponsored Program Manager

Patents

• Vice President for Research & Economic Development
• Research & Sponsored Program Manager

Performance Contracts

An agreement used to define responsibilities and roles of a service UND is providing or receiving, not employee contracts (ex. Installation of equipment by a certain date).

• President
• Vice President for Academic Affairs
• Vice President for Finance & Operations
• Vice President for Student Affairs
• Vice President for Marketing & Communications
• Associate VP Student Affairs
• Assistant Dean of Students
• Assistant Vice President for Student Academic Services
• Vice Provost for Strategic Enrollment Management
• Associate Vice President for Finance and Operations
• Associate Vice President for Facilities
• Associate Vice President for Public Safety
• Director of Housing
• Director of Dining

Permanent Residency Documents

General Counsel

Radio Rights (allowing transmission of UND events for public use)

Athletics Director

Real Property Transfers or Sales

An agreement to transfer title of land.

• State Board of Higher Education (SBHE), campus approval required by President before submitted to SBHE.

Rental Agreement

An agreement where one party obtains use of property, equipment, land, etc. for a period less then one year and the other party receives payment.

• Vice President for Academic Affairs
• Vice President for Finance & Operations
• Vice President for Student Affairs
• Vice President for Research & Economic Development
• Research & Sponsored Program Manager
• Vice President for Health Affairs
• Vice President for Marketing & Communications
• Dean
• Director of Procurement/Cont. Improvement
• EERC
• Associate VP Student Affairs
• Assistant Dean of Students
• Assistant Vice President for Student Academic Services
• Vice Provost for Strategic Enrollment Management
• Associate Dean for School of Medicine & Health Sciences Administration & Finance
• Director of Housing
• Director of Dining
• Director of Athletics
• Associate Athletics Director, Business & Finance

Sale of University Property

Equipment, Supplies, Building or Land

• Vice President for Finance & Operations
• Director of Procurement/Cont. Improvement - all surplus property sales agreements except for aircraft

Service Level Agreement (SLA) with NDUS and/or other NDUS institutions

• Vice President for Academic Affairs
• Vice President for Finance & Operations
• Chief Information Officer (CIO)

Software Purchases and IT services over $5,000

An agreement between the licensor and UND for the right to use software.

• Chief Information Officer (CIO)

Space/Facilities Rental of UND Facilities to Others for longer than one year

• Vice President for Finance & Operations
• Director of Procurement/Cont. Improvement - rooms and conference booth rentals (e.g. Alerus Center agreements)

Speaker Agreements

Sponsored Grant & Contracts

Sponsorship Agreements

An agreement that defines the nature and scope of sponsorship benefits and level of financial support.

• Vice President for Academic Affairs
• Vice President for Finance & Operations
• Vice President for Student Affairs
• Vice President for Research & Economic Development
• Research & Sponsored Program Manager
• Vice President for Health Affairs
• Vice President for Marketing & Communications
• General Counsel
• Athletics Director
• Dean
• EERC
• Associate VP Student Affairs
• Assistant Dean of Students
• Assistant Vice President for Student Academic Services
• Vice Provost for Strategic Enrollment Management
• Associate Dean for School of Medicine & Health Sciences Administration & Finance
• Associate Athletics Director of External Operations
• Director of Housing
• Director of Dining

International Programs

An agreement that defines the nature and scope of sponsorship benefits and level of financial support.

• Vice President for Academic Affairs

Steam Agreements

UND is selling steam to a 3rd party.

• Associate Vice President for Facilities
• Vice President for Finance & Operations

Student Organization Agreements including ARH

• Vice President for Student Affairs
• Associate VP Student Affairs

Teaming Agreements

Capabilities and Responsibilities

An agreement between two or more entities combining resources to bid on a government contract.

• Vice President for Research & Economic Development
• Research & Sponsored Program Manager

Transfer of University Property

Such as equipment to faculty or other university based upon grant research requirements.

• Vice President for Finance & Operations
• Vice President for Research & Economic Development
• Research & Sponsored Program Manager

TV and Radio Rights

Allow transmission of UND events for public use.

• Athletics Director

Vendor agreements

Under $10,000 and term less than one year

• Deans
• Assistant or Associate Vice Presidents
• Dean of Students
• Director of Housing
• Director of Dining

Vendor agreements

$10,000 and greater or term greater than one year

• Vice President for Finance & Operations
• Director of Procurement/Cont. Improvement