Contractual Signature Policy

This page contains a comprehensive listing of signature requirements for the different types of contracts or agreements used by the University. This listing is also available sorted by position. To review the entire document governing signature authority please see the Agreement or Contract Authorization Policy.

The president has delegated signing authority to particular positions based upon the type of contractual agreement and amount. The delegation does not eliminate the requirement for the review by UND's legal counsel.

To search this page, please use the CTRL + F function and enter your search criteria. The search results will expand the entire list. To collapse the list again, click the refresh button in the address bar of your web browser.

Academic programs, new or modify

State Board of Higher Education (SBHE)
Campus approval required by Vice President for Academic Affairs and the President before submitted to SBHE.

Affiliation/Experience/Education agreements

An agreement entered into with another higher education institution, private business, or other governmental entity to deliver an academic program.

Dean of the School/College (no designee)
Vice President for Academic Affairs
Vice President for Health Affairs

Athletic camp rentals

Athletics Director

Athletic officials contracts

Referees, umpires, broadcasters, and others who are contracted to officiate an athletic event.

Athletics Director

Athletics event contracts

Athletics Director

Bond issues/Tax exempt financing

State Board of Higher Education (SBHE)
Campus approval required by Vice President for Finance & Operations and the President before submitted to SBHE.

Conferences or workshops sponsored by the department

President
Vice President for Academic Affairs
Vice President for Finance & Operations
Vice President for Student Affairs
Vice President for Research & Economic Development
Research & Sponsored Program Manager
Vice President for Health Affairs
Vice President for Marketing & Communication
Dean
Director of Procurement/Cont. Improvement
EERC
Associate Dean of Students
Assistant Dean of Students
Assistant Vice President for Student Academic Services
Vice Provost for Strategic Enrollment Management
Associate Vice President for Finance
Associate Vice President for Facilities
Associate Vice President for Public Safety
Associate Dean for School of Medicine & Health Sciences Administration & Finance
Director of Housing
Director of Dining

Construction contracts $50,000 or less

Director of Construction Management
Director of Planning & Real Estate

Construction contracts less than $250,000

Associate Vice President for Facilities

Construction contracts over $250,000 and all construction change orders

Vice President for Finance & Operations

Consulting Agreement - Purchasing approved template - under $100,000

President
Vice President for Academic Affairs
Vice President for Finance & Operations
Vice President for Student Affairs
Vice President for Research & Economic Development
Research & Sponsored Program Manager
Vice President for Health Affairs
Vice President for Research & Economic Development
Vice President for Health Affairs
Vice President for Marketing & Communications
Dean
Director of Procurement/Cont. Improvement
EERC
Associate Dean for School of Medicine & Health Sciences Administration & Finance

Consulting Agreement - no approved template - under $100,000

Director of Procurement/Cont. Improvement will coordinate all required approvals.

Consulting Agreement - over $100,000

Director of Procurement/Cont. Improvement will coordinate all required approvals.

Contracts for legal services

General Counsel

Contractual agreements involving EERC with no intellectual property, publications, law, and other variations

EERC

Contractual agreements, not otherwise provided

President

Copyright transfers (publication transfers)

Vice President for Research & Economic Development
Research & Sponsored Program Manager
Vice President for Marketing & Communications

Copyrights

Vice President for Research & Economic Development
Research & Sponsored Program Manager

Department of Labor, EEO consent agreements

General Counsel

Easements

Using another’s land or allowing other's to use your land as a right of way.

Vice President for Finance & Operations
Associate Vice President for Facilities

Entertainment agreements

Contracts issued for entertainers (ex. Chester Fritz Auditorium).

President
Vice President for Academic Affairs
Vice President for Finance & Operations
Vice President for Student Affairs
Vice President for Research & Economic Development
Vice President for Health Affairs
Vice President for Marketing & Communications
Associate Dean of Students
Assistant Dean of Students
Assistant Vice President for Student Academic Services
Vice Provost for Strategic Enrollment Management
Associate Vice President for Finance (Chester Fritz Auditorium)
Director of Housing
Director of Dining

Foundation Agreements

Numerous foundations exist to benefit UND, these foundations and UND have written operating agreements.

President

Foundation Agreements- cost sharing only

Cost sharing memorandum between Colleges and UND Foundation.

Dean

Intellectual property reports

Vice President for Research & Economic Development
Research & Sponsored Program Manager

Leases

An agreement where one party obtains use of property, equipment, land, etc. for a period of 12 months or greater and the other party receives payment.

Vice President for Finance & Operations
Director of Procurement/Cont. Improvement
- Copiers
- Operating leases less than $100,000
- Non-tax exempt lease agreements less than $100,000
- NDUS master lease agreements under the $500,000 and under 5 years
- The Vice President for Finance and Operations requires the Lease Agreement Cover Letter be completed before any lease will be signed

Letters of support

A letter signed by an administrator committing UND to support an event, project, etc by committing funds, people, etc.

Vice President for Academic Affairs
Vice President for Finance & Operations
Vice President for Student Affairs
Vice President for Research & Economic Development
Research & Sponsored Program Manager
Vice President for Health Affairs
Vice President for Marketing & Communications
General Counsel
Athletics Director
Dean
EERC
Associate Dean of Students
Assistant Dean of Students
Assistant Vice President for Student Academic Services
Vice Provost for Strategic Enrollment Management
Associate Dean for School of Medicine & Health Sciences Administration & Finance
Director of Housing
Director of Dining

Maintenance Agreements (service agreements) - under $5,000

A formal agreement between UND and another party to keep buildings and equipment in good condition by conducting regular inspections or performing repairs when necessary.

Vice President for Academic Affairs
Vice President for Finance & Operations
Vice President for Student Affairs
Vice President for Research & Economic Development
Research & Sponsored Program Manager
Vice President for Health Affairs
Vice President for Marketing & Communications
Dean
Director of Procurement Services
EERC
Associate Dean of Students
Assistant Dean of Students
Assistant Vice President for Student Academic Services
Vice Provost for Strategic Enrollment Management
Associate Vice President for Finance
Associate Vice President for Facilities
Associate Vice President for Public Safety
Associate Dean for School of Medicine & Health Sciences Administration & Finance
Director of Housing
Director of Dining

Maintenance Agreements (service agreements) - over $5,000

A formal agreement between UND and another party to keep buildings and equipment in good condition by conducting regular inspections or performing repairs when necessary.

Director of Procurement/Cont. Improvement

Material transfer agreements

Contractual documents used for the acquisition or disposition of materials or data to a external party.

Vice President for Research & Economic Development or EERC
Research & Sponsored Program Manager

Memorandum of Understanding - Graduate Students

Vice President for Academic Affairs
Vice President for Research & Economic Development
Research & Sponsored Program Manager

Memorial Union contracts - not including long term lease/rental agreements

Vice President for Student Affairs
Associate Dean of Students

Non disclosure agreements

Also known as a confidentiality agreement, legal contract that outlines confidential material, knowledge, or information.

Vice President for Research & Economic Development
Research & Sponsored Program Manager

Patents

Vice President for Research & Economic Development
Research & Sponsored Program Manager

Performance contracts

An agreement used to define responsibilities and roles of a service UND is providing or receiving, not employee contracts (ex. Installation of equipment by a certain date).

President
Vice President for Academic Affairs
Vice President for Finance & Operations
Vice President for Student Affairs
Vice President for Marketing & Communications
Associate Dean of Students
Assistant Dean of Students
Assistant Vice President for Student Academic Services
Vice Provost for Strategic Enrollment Management
Associate Vice President for Finance and Operations
Associate Vice President for Facilities
Associate Vice President for Public Safety
Director of Housing
Director of Dining

Permanent residency documents

General Counsel

Radio Rights (allowing transmission of UND events for public use)

Athletics Director

Real property transfers or sales

An agreement to transfer title of land.

State Board of Higher Education (SBHE), campus approval required by President before submitted to SBHE.

Rental agreement

An agreement where one party obtains use of property, equipment, land, etc. for a period less then one year and the other party receives payment.

Vice President for Academic Affairs
Vice President for Finance & Operations
Vice President for Student Affairs
Vice President for Research & Economic Development
Research & Sponsored Program Manager
Vice President for Health Affairs
Vice President for Marketing & Communications
Dean
Director of Procurement/Cont. Improvement
EERC
Associate Dean of Students
Assistant Dean of Students
Assistant Vice President for Student Academic Services
Vice Provost for Strategic Enrollment Management
Associate Dean for School of Medicine & Health Sciences Administration & Finance
Director of Housing
Director of Dining
Director of Athletics
Associate Athletics Director, Business & Finance

Sale of University property (equipment, supplies, building, land)

Vice President for Finance & Operations
Director of Procurement/Cont. Improvement - all surplus property sales agreements except for aircraft

Service agreements - Purchasing approved template - under $100,000

President
Vice President for Academic Affairs
Vice President for Finance & Operations
Vice President for Student Affairs
Vice President for Research & Economic Development
Research & Sponsored Program Manager
Vice President for Health Affairs
Vice President for Marketing & Communications
Dean
Director of Procurement/Cont. Improvement
EERC
Associate Dean of Students
Assistant Dean of Students
Assistant Vice President for Student Academic Services
Vice Provost for Strategic Enrollment Management
Associate Vice President for Finance
Associate Vice President for Facilities
Associate Vice President for Public Safety
Associate Dean for School of Medicine & Health Sciences Administration & Finance
Director of Housing
Director of Dining

Service agreements - no approved template - under $100,000

Director of Procurement Services will coordinate all required approvals.

Service agreements - over $100,000

Director of Procurement/Cont. Improvement will coordinate all required approvals.

Service Level Agreement (SLA) with NDUS and/or other NDUS institutions

Vice President for Academic Affairs
Vice President for Finance & Operations
Chief Information Officer (CIO)

Software purchases and IT services over $5,000

An agreement between the licensor and UND for the right to use software.

Chief Information Officer (CIO)

Space/Facilities Rental of UND Facilities to Others for longer than one year

Vice President for Finance & Operations
Director of Procurement/Cont. Improvement - rooms and conference booth rentals (e.g. Alerus Center agreements)

Speaker agreements - Purchasing approved template - under $100,000

President
Vice President for Academic Affairs
Vice President for Finance & Operations
Vice President for Student Affairs
Vice President for Research & Economic Development
Research & Sponsored Program Manager
Vice President for Health Affairs
Vice President for Marketing & Communications
Dean
Director of Procurement/Cont. Improvement
EERC
Associate Dean of Students
Assistant Dean of Students
Assistant Vice President for Student Academic Services
Vice Provost for Strategic Enrollment Management
Associate Vice President for Finance and Operations
Associate Vice President for Facilities
Associate Vice President for Public Safety
Associate Dean for School of Medicine & Health Sciences Administration & Finance
Athletics Director
Director of Extended Learning
Director of Housing
Director of Dining

Speaker agreements - no approved template - under $100,000

Director of Procurement/Cont. Improvement will coordinate all required approvals.

Speaker agreements - over $100,000

Director of Procurement/Cont. Improvement will coordinate all required approvals.

Sponsorship agreements

An agreement that defines the nature and scope of sponsorship benefits and level of financial support.

Vice President for Academic Affairs
Vice President for Finance & Operations
Vice President for Student Affairs
Vice President for Research & Economic Development
Research & Sponsored Program Manager
Vice President for Health Affairs
Vice President for Marketing & Communications
General Counsel
Athletics Director
Dean
EERC
Associate Dean of Students
Assistant Dean of Students
Assistant Vice President for Student Academic Services
Vice Provost for Strategic Enrollment Management
Associate Dean for School of Medicine & Health Sciences Administration & Finance
Associate Athletics Director of External Operations
Director of Housing
Director of Dining

Sponsorship agreements - International Programs