Docusign Student Employment HR Forms Submission

A full list of Human Resources forms can be found in the A-Z Forms List. Please review Toolbox User Manuals for instructions on completing your specific form.

Frequently Used Student Employment Forms

Additional/Reduced Pay Form

Additional / Reduce Pay Form

1. 1. Receives a copy: Joanne Barstad 
   2. Use if reducing pay, a payroll overpayment signed by the employee must be attached to the request.
   3. Student Employment does not need to review.
   4. All other add pays are to be completed in HCM using the GT eFrom.

Job Data Change Form

Job Data Change Form

1. 1. Receives a copy: Heidi Gerzewski 
   2. Use when making changes to a student employee’s position record, such as changing hours or pay.
   3. If reducing pay, a payroll overpayment signed by the employee must be attached to the request.
   4. Student Employment does not need to review.

Position Funding Form

Position Funding Form

1. 1. Receives a copy: Amanda Cearley (Resource Planning & Allocation)
   2. To request a change in the funding source for a specific position. If the position is a Federal Work Study position, two separate FWS funding codes are required and at least one institutional funding code is required to be correctly processed.
   3. Any changes made within an existing position will change for all current student employees active under the position number.
   4. Student Employment does not need to review.

Position Request/Change Form

Position Request / Change Form

1. 1. Receives a copy: Heidi Gerszewski
   2. To request a change for an existing position or create a new position.
   3. Please note that changes to an existing position will impact ALL current student employees active under that position number.

Transfer Form

Transfer Form

1. 1. Receives a copy: Heidi Gerszewski
   2. Use when an employee is transferring from one department position to a different position in the same department, and not changing FLSA status.

Student Employee Break Waiver

Student Employee Break Waiver

1. 1. Receives a copy: Student Employment
   2. Waiver for a student employee to waive their right to an unpaid meal break.

Docusign Instructions

The hyperlinked forms should have the required signers already included.

If Utilizing DocuSign PowerForm

The final processors will receive a copy by default. It will be up to the department submitter to identify department/process specific signers and to edit the signers/routing if necessary, by selecting “Advanced Edit”.

If the Submitter is Not Utilizing DocuSign PowerForm

Follow the instructions below to upload to DocuSign.

1. Login to DocuSign using your NDUS credentials
2. Select “START” to upload your blank document to DocuSign
3. Select "Send and Envelope"
4. Add documents to the envelope
5. Select "UPLOAD" to open your file explorer
6. Navigate to your saved document, select it, then click “Open”.
7. Your document will show as uploaded to the page. Confirm that the number of pages matches in both places.
8. Add Recipients to the Envelope
9. Set a signing order. This ensures that notifications will only be sent to those who need to sign or receive a copy of the document.
10. Confirm in the HR Manager’s Toolbox User Manuals who needs to sign your document
11. Add the name of the signer
12. Add “Student Employment” as the final required signer
13. Name: Student Employment
14. Email: studentemployment@UND.edu
15. Add processor who must receive a copy
16. Select “Next”
17. Add required signature fields for each signer, then select “Send”

The DocuSign envelope will now send in the order you requested signatures. Once Student Employment has reviewed and signed, your document will be sent to HR for final review.