Docusign Employment HR Forms Submission

A full list of Human Resources forms can be found in the A-Z Forms List. Please review Toolbox User Manuals for instructions on completing your specific form.

Frequently Used Employment Forms

Additional/Reduced Pay Form

Additional / Reduce Pay Form

1. 1. Receives a copy: Joanne Barstad 
   2. Use if reducing pay, a payroll overpayment signed by the employee must be attached to the request.
   3. Student Employment does not need to review.
   4. All other add pays are to be completed in HCM using the GT eFrom.

Job Data Change Form

Job Data Change Form

1. 1. Receives a copy: Heidi Gerszewski 
   2. Use when making changes to a student employee’s position record, such as changing hours or pay.
   3. If reducing pay, a payroll overpayment signed by the employee must be attached to the request.
   4. Student Employment does not need to review.

Position Funding Form

Position Funding Form

1. 1. Receives a copy: Amanda Cearley (Resource Planning & Allocation)
   2. To request a change in the funding source for a specific position. If the position is a Federal Work Study position, two separate FWS funding codes are required and at least one institutional funding code is required to be correctly processed.
   3. Any changes made within an existing position will change for all current student employees active under the position number.
   4. Student Employment does not need to review.

Position Request/Change Form

Position Request / Change Form

1. 1. Receives a copy: Heidi Gerszewski
   2. To request a change for an existing position or create a new position.
   3. Please note that changes to an existing position will impact ALL current student employees active under that position number.

Transfer Form

Transfer Form

1. 1. Receives a copy: Heidi Gerszewski
   2. Use when an employee is transferring from one department position to a different position in the same department, and not changing FLSA status.

Docusign Instructions

The hyperlinked forms should have the required signers already included.

If Utilizing DocuSign PowerForm

The final processors will receive a copy by default. It will be up to the department submitter to identify department/process specific signers and to edit the signers/routing if necessary, by selecting “Advanced Edit”.

The DocuSign envelope will now send in the order you requested signatures. Once all signers have reviewed your document, it will be sent to HR for entry.