Skip to main content
University of North Dakota
University of North Dakota
    • Email
    • Employee Self-Service (HRMS)
    • Finance (PeopleSoft)
    • Campus Connection
    • Flex Spending
    • Starfish
    • Faculty Success (formerly Digital Measures)
  • Calendar
  • Directory
  • Scope of this search:
Campus Services
  • Employee Resources
    • Job Openings
    • Benefits
    • Equal Opportunity
    • Staff Senate
    • TTaDA (Professional Development)
    • UCLC (Childcare)
    • University Council for Women+
    • University Senate
    • Work Well (Employee Wellness)
  • Financial Services
    • Shared Service Center
    • Grants & Contracts
    • Procurement & Payment Services
    • Resource Planning & Allocation
    • Treasury
  • Operations
    • Facilities Management
    • Parking & Transportation
    • Policy Office
    • Records Management
    • Safety
  • Communication Services
    • Brand and Identity
    • Campus Postal Services
    • Duplicating
    • Marketing & Communications
    • Telecommunications
    • University Information Technology
    • Web Support
University of North Dakota
  • Employee Resources
    • Job Openings
    • Benefits
    • Equal Opportunity
    • Staff Senate
    • TTaDA (Professional Development)
    • UCLC (Childcare)
    • University Council for Women+
    • University Senate
    • Work Well (Employee Wellness)
  • Financial Services
    • Shared Service Center
    • Grants & Contracts
    • Procurement & Payment Services
    • Resource Planning & Allocation
    • Treasury
  • Operations
    • Facilities Management
    • Parking & Transportation
    • Policy Office
    • Records Management
    • Safety
  • Communication Services
    • Brand and Identity
    • Campus Postal Services
    • Duplicating
    • Marketing & Communications
    • Telecommunications
    • University Information Technology
    • Web Support
Scope of this search:
Scope of this search:
  • Home
  • Operations
  • Policy Office
  • Policy Tools and Development
Skip Section Navigation
  • Policy Office
  • Policy Index Show/hide children
    • SBHE Policies
    • NDUS HR Policy Manual
    • NDUS Procedures
  • Policy Comment Periods & Approvals
  • Policy Tools & Development

Policy Tools and Development

University policies are owned by a responsible office. Representatives of these offices work closely with the Policy Office to draft, consult stakeholders, present for approval, promulgate and maintain their policies.

A formal process is followed when creating a University policy.

Policy Development ProcessPolicy Development Flowchart

Helpful Policy Documents

The following tools are provided to help responsible offices/representatives through each stage of the development process.

  • Policy on Policies - UND strives to offer accessible, formally approved, well-articulated, and understandable University policies and procedures in a consistent, official format. Individuals responsible for developing and maintaining University policies must comply with the conditions outlined in this document for drafting, approving, and revising University policies.
  • Impact Statement Template - The standard format by which all new policies are proposed. The document describes the background, justification, and the likely impact of the new policy and must be submitted to the Policy Office before developing a new policy.
  • Policy Template - The official format by which all University policies are arranged. The template includes the reason and scope of the policy, related information, contacts, definitions, necessary procedures for implementation, responsibilities, and associated forms and appendices/attachments.
  • Procedure Template - The official format by which all University procedures are formatted. The template is may be used to supplement an approved policy or stand alone in its applicability. It includes the reason for procedure, contacts, definitions, procedures for use, and related information, resources and forms.
  • PolicyStat Training Materials - Training materials for UND's policy management software (PolicyStat) are available for area editors and managers who use PolicyStat to create, edit and manage policies. Additional in-person or remote training may be requested by contacting the Policy Office.

Policy Advisory Group

In the development process, policies receive rigorous review by one or more standing committees (e.g., Policy Advisory Group, University Senate, Executive Council).

Completed policy drafts are “reality-tested” by the Policy Advisory Group (PAG), made up of broad University representation, under the direction of the vice president for finance and operations/chief operating officer. Upon PAG acceptance, a policy — in official format — is submitted to the Executive Council for endorsement and the president for final approval and signature.

Deadline to Submit Documents to Policy Office Agenda/Documents Distributed to PAG Members PAG Meeting Date
March 13 March 20 March 27
April 10 April 17 April 24
May 8 May 15 May 22
June 12 June 19 June 26
July 10 July 17 July 24
August 14 August 21 August 28
September 11 September 18 September 25
October 9 October 16 October 23
November 13 November 20 November 27
December 4 December 11 December 18

Request PolicyStat Access

Policies are accessible by anyone, internal or external to the University, without special permission. Simply access the policy library and search for the policy in question.

Employees who need to create or edit policy documents must have special permission within PolicyStat to do so. Submit the form below to request access. Contact the Policy Office if you have questions.

UND dotted identifer (e.g., mary.smith)

UND Employment

What policy area or department for which you will be creating/editing documents?

Requested Access

What access do you need?

 
Policy Office
Twamley Hall Room 314
264 Centennial Dr Stop 8378
Grand Forks, ND 58202-8378
P 701.777.4392
jen.rogers@UND.edu
    We use cookies on this site to enhance your user experience.

    By clicking any link on this page you are giving your consent for us to set cookies, Privacy Information.

    UND.info@UND.edu  |  701.777.3000
    • YouTube
    • Instagram
    • Facebook
    • TikTok
    • Twitter
    • LinkedIn
    • Campus Map
    • Employment
    • Vector Solutions Training
    • UND Today
    • U Letter
    • Report Safety Concern
    University of North Dakota

    © 2023 University of North Dakota - Grand Forks, ND - Member of ND University System

    • Accessibility & Website Feedback
    • Terms of Use & Privacy
    • Notice of Nondiscrimination
    • Student Disclosure Information
    • Title IX
    ©