Annual Budget

Yes. If you have budgeted expenses that are higher than your revenue and plan to use your local fund carryover, account 400000-Fund Balance will be used to budget fund balances (except 3XXXX funds). If you do not have plans to spend the balances, do not budget them.

Budget the alumni fund revenue using account code 478000-Contributions & Donations and budget the expense(s) using the proper expense account(s). Note that the revenue and expenses should net to zero.

In addition, departments should budget the portion of salary and fringes on the 26XXX fund(s) for named educator(s) following the intent of the UND Alumni Foundation fund. Note that combo codes have been established for 26XXX funds that include a project number that ties to the UND Alumni Foundation Fund. If it is not showing up in the drop down box in HRMS Budget module please contact Cindy Fetsch.

Submit a Position Request/Change Form to Human Resources. The form will be entered into HRMS and the position will then be listed in the Budget Module under the new department.

Budget overtime in account 514000-Overtime; budget cell phone reimbursement in account 518000-Other Taxable Compensation.

In FIN Dept Budget Entry, add the 514000 and 518000 accounts by adding a row in the same manner as any other expense account (even though they are salary accounts). These two accounts will need to be added each fiscal year in the Budget Module as they reset each year.

Send an email to Cynthia.Fetsch@UND.edu detailing the departments that need to be updated. She will make the changes and have you review the report for accuracy.

Please contact Human Resources to check on the availability of the Staff Market Report and Faculty Market Report.

Resource Planning & Allocation will let you know the amount (date TBD). Auxiliaries will budget this amount in a local fund (10000-29999).

For Academic Primary Units, your appropriated (3XXXX) targets will be net of the service unit allocation.

Run the following PeopleSoft Finance Query: NDU_GL48_BUD_FUND_DEPT_PROJ (Budgets Fund/Dept/Proj Combos).

Set up a zero dollar budget for revenue and expense.

Budget one expense account that will be used in the new fiscal year at $0 (click "Not Budgeted" for all other expense accounts) and leave all revenue accounts budgeted at $0. This will allow all revenue and expense transactions to flow through automatically.

The following is an example of budgeting for indirect cost recovery revenue and distributions to departments.

Example A - PI Budget for Distribution

Example B - Dept Budget for Distribution

If you take your distribution down to the Principal Investigator level and are unsure as to how those funds will be spent, it may be best to budget that fund with a zero budget.