Annual Budget
Annual Budget Resources
The Office of Resource Planning and Allocation distributes resources on an annual basis to those individuals with budget module access.
FY26 Annual Planning Schedule
The following schedule includes key steps in the annual planning and budget process. Dates are tentative and subject to change.
| Timeframe | Key Step | Responsible Unit |
|---|---|---|
| January 2025 | Budget Module is OPEN in HRMS | RPA |
| January 2025 | Updated Budget Module Training Manual available | RPA |
| Mid-January 2025 | Budget Module Preparation Checklist emailed to Budget Contacts | RPA |
| March 2025 | Estimates due to RPA for local funds, taxable revenue and unit margins, as well as Grants and Contracts (for model statement development to determine participation fee pool) | All Primary Units, RPA |
| March 31, 2025 | Annual Evaluations due to HR (individual areas may have earlier due dates) | All |
| TBD | Service Unit Targets available and emailed to units | RPA |
| Early May 2025 | Annual Budget Guidelines available for Campus | RPA |
| Early May 2025 | Appropriated fund targets, as determined by revenue allocation based on activity drivers and Colleges/Schools graduate tuition projections are available | Applicable Units |
| June 2025 |
Budget Module is Closed. Deadline for completion or review of salary incrases and operating budgets by departments or divisional offices |
All |
| June 2025 | Budget Module upload into PeopleSoft. This file is used to populate PBCS by fund category to prevent double entry into PBCS and to make sure Original budget ties to PCBS Plan | RPA |
Annual Planning FAQs
Budget the alumni fund revenue using account code 478000-Contributions & Donations and budget the expense(s) using the proper expense account(s). Note that the revenue and expenses should net to zero.
In addition, departments should budget the portion of salary and fringes on the 26XXX fund(s) for named educator(s) following the intent of the UND Alumni Foundation fund. Note that combo codes have been established for 26XXX funds that include a project number that ties to the UND Alumni Foundation Fund. If it is not showing up in the drop down box in HRMS Budget module please contact Cindy Fetsch.
Budget overtime in account 514000-Overtime; budget cell phone reimbursement in account 518000-Other Taxable Compensation.
In FIN Dept Budget Entry, add the 514000 and 518000 accounts by adding a row in the same manner as any other expense account (even though they are salary accounts). These two accounts will need to be added each fiscal year in the Budget Module as they reset each year.
Please contact Human Resources to check on the availability of the Staff Market Report and Faculty Market Report.
Resource Planning & Allocation will let you know the amount (date TBD). Auxiliaries will budget this amount in a local fund (10000-29999).
For Academic Primary Units, your appropriated (3XXXX) targets will be net of the service unit allocation.
Run the following PeopleSoft Finance Query: NDU_GL48_BUD_FUND_DEPT_PROJ (Budgets Fund/Dept/Proj Combos).
Set up a zero dollar budget for revenue and expense.
Budget one expense account that will be used in the new fiscal year at $0 (click "Not Budgeted" for all other expense accounts) and leave all revenue accounts budgeted at $0. This will allow all revenue and expense transactions to flow through automatically.
The following is an example of budgeting for indirect cost recovery revenue and distributions to departments.
| College Fund Level | Budget Module | Model Statement |
|---|---|---|
| Estimated IDC Revenue (484000) | 1,000,000 | 1,000,000 |
| Expenses: | ||
| Participation Fee (628000) | 158,000 | 158,000 |
| Budgeted Amount for Strategic-Expenses at College Level: | ||
| Faculty (515000) | 100,000 | 100,000 |
| Grad Research Assistant (517000) | 100,000 | 100,000 |
| Fringe Benefits on GRA (516000) | 16,000 | 16,000 |
| Travel (521000) | 150,000 | 150,000 |
| Equipment (691000) | 116,000 | 116,000 |
| Expenses Subtotal: | 482,000 | 482,000 |
| Budgeted Amount for Distribution to PI (722000) | 200,000 | |
|
Budgeted Amount for Distribution to Dept (722000) |
160,000 | |
| Grand Total at College Level: | 1,000,000 | 640,000 |
| Department Budgets for Actual Expenditure Categories of Net Distribution | ||
| Example A: PI Budget for Distribution | ||
| Transfer In from College (490000) | 200,000 | |
| Budgeted Amount for Expenses at PI Level: | ||
| Grad Research Assistant (517000) | 100,000 | 100,000 |
| Fringe Benefits on GRA (516000) | 8,000 | 8,000 |
| Travel (521000) | 25,000 | 25,000 |
| Equipment (691000) | 67,000 | 67,000 |
| Grand Total at PI Level: | 200,000 | 200,000 |
| Example B: Department Budget for Distribution | ||
| Transfer In from College (490000): | 160,000 | |
| Budgeted Amount for Expenses at Dept Level: | ||
| Grad Research Assistant (517000) | 75,000 | 75,000 |
| Fringe Benefits on GRA (516000) | 6,000 | 6,000 |
| Travel (521000) | 50,000 | 50,000 |
| Equipment (691000) | 29,000 | 29,000 |
| Grand Total at Dept Level: | 160,000 | 160,000 |
| Unit Margin on Local Funds: | 0.00 | 0.00 |
If you take your distribution down to the Principal Investigator level and are unsure as to how those funds will be spent, it may be best to budget that fund with a zero budget.