Forms, Related Information & Resources
The Office of the Vice President for Finance/Chief Operating Officer oversees the financial and operational priorities of the University. Below are forms, resources and related information that pertain to our division.
Committees reporting under the VPF/COO must complete an annual review and submit this memo the Office of the VPF/COO by October 1.
Fee Request Form
A fee request is required for any monetary amount that may be charged to or collected from a student, faculty, staff or visitor. To request a new fee or increase a current fee, submit a completed fee request form to the vice president's office to which your department reports. New or increased fee requests are reviewed/endorsed by the fee committee; final fee approval is authorized by the president.
Change in Fee Use Form
When established, the use or purpose of each fee is identified. It is necessary to continually re-evaluate the need and use of approved fees. To change the use of an approved fee without impacting the fee amount, submit a completed change in fee use form to the Office of the Vice President for Finance and Operations. Change in fee usage is reviewed and approved by the fee committee.
Expand Fee Scope Form
When established, the the scope or applicabilty for each fee is identified. It is necessary to continually re-evaluate the need and use of approved fees. To expand the scope of an approved fee without impacting the fee amount, submit a completed expand fee scope form to the Office of the Vice President for Finance and Operations. Expansion of fee scope is reviewed and approved by the fee committee.
To ensure proper review and approval, lease documents and the lease agreement memo/checklist must be submitted to the Office of the Vice President for Finance/Chief Operating Officer at least three weeks prior to agreement deadline or purchase date.
All agreements must be reviewed by legal counsel prior to submitting the document to the vice president.
Point of emphasis: Additional review/approval by the North Dakota University System (NDUS) Chancellor is required when:
- Another entity leases or rents real property* from UND for more than one year.
- UND leases real property from another entity for five years or more.
- UND leases equipment, personal property* or real property from another entity and total payments paid by UND (including lease, or rental, interest and all other payments over the lease/rental term) equal $500,000 or more.
Additionally, the chancellor may, at his discretion, submit the lease to the SBHE for consideration and approval in lieu of his approval, which may considerably delay the review and subsequent approval of the lease.
*Real property is defined in State Board of Higher Education policy 909 as land and buildings or other structures attached or affixed to the land, including attached and integrated equipment, anything growing on the land, including crops, and mineral interests.
*Personal property is movable and is not affixed to or associated with the land.
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