Forms, Related Information & Resources
The Office of the Vice President for Finance/Chief Operating Officer oversees the financial and operational priorities of the University. Below are forms, resources and related information that pertain to our division.
Committees reporting under the VPFO/COO must complete an annual review and submit this memo the Office of the VPFO/COO by October 1.
Category A Request Form
These charges are related to cost of attendance, including tuition, differential tuition, housing, board contracts, changes to SBHE pre-approved course fees that have been excluded from tuition/differential tuition, and any new course fees not pre-authorized by the SBHE. Submit a completed form to the Office of Resource Planning and Allocation. All applications for this category must be submitted no later than October 1 of the current academic year for charges effective the following academic year.
Category B Request Forms
These charges are for any monetary amount that may be charged or collected from UND faculty, staff, or outside entity, and student charges not included in Cost of Attendance. Submit a completed Category B request form to the Office of Resource Planning and Allocation. Requests for premium services must be submitted using the Category B request form and a premium service agreement. Category B requests made by service units must be submitted no later than September 15 of the current fiscal year. Category B requests made by primary units must be submitted no later than February 15 of the current fiscal year to coincide with spring budget meetings.
Category C Finance Template
These charges are for events or trips. Submit a budget (example available) that documents the cost charged per participant, number of anticipated participants, and itemized anticipated expenses of the trip/event to the appropriate VP, dean, or director as designated.
To ensure proper review and approval, lease documents and the lease agreement memo/checklist must be submitted to the Office of the Vice President for Finance/Chief Operating Officer at least three weeks prior to agreement deadline or purchase date.
All agreements must be reviewed by legal counsel prior to submitting the document to the vice president.
Point of emphasis: Additional review/approval by the North Dakota University System (NDUS) Chancellor is required when:
- Another entity leases or rents real property* from UND for more than one year.
- UND leases real property from another entity for five years or more.
- UND leases equipment, personal property* or real property from another entity and total payments paid by UND (including lease, or rental, interest and all other payments over the lease/rental term) equal $750,000 or more.
Additionally, the chancellor may, at his discretion, submit the lease to the SBHE for consideration and approval in lieu of his approval, which may considerably delay the review and subsequent approval of the lease.
*Real property is defined in State Board of Higher Education policy 909 as land and buildings or other structures attached or affixed to the land, including attached and integrated equipment, anything growing on the land, including crops, and mineral interests.
*Personal property is movable and is not affixed to or associated with the land.
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