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Forms, Related Information & Resources

The Office of the Vice President for Finance/Chief Operating Officer oversees the financial and operational priorities of the University. Below are forms, resources and related information that pertain to our division.

Forms

Committees reporting under the VPF/COO must complete an annual review and submit this memo the Office of the VPF/COO by October 1.

Category A Request Form

These charges are related to cost of attendance, including tuition, differential tuition, housing, board contracts, changes to SBHE pre-approved course fees that have been excluded from tuition/differential tuition, and any new course fees not pre-authorized by the SBHE. Submit a completed form to the Office of Resource Planning and Allocation. All applications for this category must be submitted no later than October 1 of the current academic year for charges effective the following academic year. 

Category B Request Forms

These charges are for any monetary amount that may be charged or collected from UND faculty, staff, or outside entity, and student charges not included in Cost of Attendance. Submit a completed Category B request form, including requests for a new premium service to the Office of Resource Planning and Allocation. Category B reqeusts made by service units must be submitted no later than September 15 of the current fiscal year. Category B requests made by primary units must be submitted no later than February 15 of the current fiscal year to coincide with spring budget meetings.

Category C Finance Template

These charges are for events or trips. Submit a budget (example available) that documents the cost charged per participant, number of anticipated participants, and itemized anticipated expenses of the trip/event to the appropriate VP, dean, or director as designated.

To ensure proper review and approval, lease documents and the lease agreement memo/checklist must be submitted to the Office of the Vice President for Finance/Chief Operating Officer at least three weeks prior to agreement deadline or purchase date.

All agreements must be reviewed by legal counsel prior to submitting the document to the vice president.

Point of emphasis: Additional review/approval by the North Dakota University System (NDUS) Chancellor is required when:

  1. Another entity leases or rents real property* from UND for more than one year.
  2. UND leases real property from another entity for five years or more.
  3. UND leases equipment, personal property* or real property from another entity and total payments paid by UND (including lease, or rental, interest and all other payments over the lease/rental term) equal $750,000 or more. 

Additionally, the chancellor may, at his discretion, submit the lease to the SBHE for consideration and approval in lieu of his approval, which may considerably delay the review and subsequent approval of the lease.

*Real property is defined in State Board of Higher Education policy 909 as land and buildings or other structures attached or affixed to the land, including attached and integrated equipment, anything growing on the land, including crops, and mineral interests.

*Personal property is movable and is not affixed to or associated with the land.

Related Information

Items that require action/approval (e.g., lease agreements) by the North Dakota University System Chancellor must be submitted to the VPFO/COO with the proper documentation and at least two weeks prior to department deadline. Additional information related to leases can be found above. Contact Jen Rogers if you have questions: 701.777.4392.

Items that require State Board of Higher Education (SBHE) approval must be submitted to VPFO/COO according to the following schedule. Contact Jen Rogers if you have questions: 701.777.4392.

Meeting Dates

Meeting Depts Begin to Collect/Draft Content for Agenda Submit Items to VPF/COO VPF/COO Submit Items to President's Office Submit Items to NDUS BFC/SBHE Meeting Date
BFC  Jan. 4  Jan. 8  Jan. 14  Jan. 15 Feb. 16
SBHE Feb. 25
BFC  Jan. 29  Feb. 5  Feb. 11  Feb. 12 March 16
SBHE March 25
BFC  March 5  March 12  March 18  March 19 April 20
SBHE April 29
BFC  April 2  April 9  April 15  April 16 May 18
SBHE May 27
BFC  April 30  May 7  May 13  May 14 June 15
SBHE June 29/30
BFC  Aug. 6  Aug. 13  Aug. 19  Aug. 20 Sept. 21
SBHE Sept. 30
BFC  Sept. 3  Sept. 10  Sept. 16  Sept. 17 Oct. 19
SBHE Oct. 28
BFC  Oct. 1  Oct. 8  Oct. 14  Oct. 15 Nov. 16
SBHE Dec. 2/9

UND Financial Report

Up until 2015, the University of North Dakota issued an annual financial report. The financial statements presented in these annual reports were extracted from the single financial report created by the North Dakota University System (NDUS) that features financial information from the eleven public post-secondary campuses under it governance. For UND financial information for fiscal years 2016 and beyond, please see the NDUS reports.

UND NCAA Membership Financial Report

UND submits financial data detailing operating revenues and expenses related to its intercollegiate athletics program to the NCAA on an annual basis. The financial data are subject to agreed-upon procedures performed by a qualified independent accountant annually for DI members.

NDUS Financial Reports

The financial activity of the eleven public post-secondary campuses under the control of the North Dakota University System (NDUS), including the University of North Dakota, is combined into a single financial report, audited by the North Dakota State Auditor's Office.

Resources

Institutional Memberships

A global society advancing human well-being through sustainable technology for the built environment. The Society and its members focus on building systems, energy efficiency, indoor air quality, refrigeration and sustainability within the industry. Through research, standards writing, publishing and continuing education, ASHRAE shapes tomorrow’s built environment today.

Website:  ashrae.org

APPA transforms individual facilities professionals into higher performing managers and leaders, which helps transform member institutions into more inviting and supportive learning environments, which elevates the recognition and value of educational facilities and their direct impact on the recruitment and retention of students, faculty and staff.

Website: www.appa.org

Provides professional development opportunities and leadership training for all levels of staff in business and financial management.

Website: www.cacubo.org

Collective voice of the higher education human resource community and strive to ensure that our membership includes all institutions, individuals and organizations with a vested interest in the higher education human resource profession.

Website: www.cupahr.org

Through best practice research, data analytics, technology, and consulting services, EAB's 650+ researchers, consultants, engineers, and data scientists work with members to make higher education smarter, and help colleges and universities solve their biggest problems.

Website: www.eab.com

Delivers a robust and proven solicitation program that connects members with best-in-class competitively awarded contracts, electronic procurement platforms and expert consulting services to help them optimize their supply chain, reduce costs, and drive operational efficiency.

Website: www.eandi.org

The Chamber is a problem-solving organization that gives full consideration to all areas of the community-wide concern. We are a leadership organization that is proactive versus reactive.

Website: www.gochamber.org

HEUG’s mission is to educate and advocate by facilitating the sharing of ideas, information and experiences among its members, and to provide a unified and effective voice to Oracle on all issues involving the use of Oracle application software in the Higher Education community.

Website: www.heug.org

Advances public safety for educational institutions by providing educational resources, advocacy, and professional development services.

Website: www.iaclea.org

The purpose of the Midwestern Higher Education Compact is to provide greater higher education opportunities and services in the Midwestern region, with the aim of furthering regional access to, research in and choice of higher education for the citizens residing in the several states which are parties to the compact.Website: http://www.mhec.org/

Access to our network of loan receivable and accounts receivable professionals from public and private colleges and universities regionally and throughout the United States.

Website: mnnetwork.org

Specifically represents chief business and financial officers through advocacy efforts, community service, and professional development activities. The association's mission is to advance the economic viability and business practices of higher education institutions in fulfillment of their academic missions.

Website: www.nacubo.org

Offers members infinite advantages in networking, developing partnerships, leveraging technology, problem solving, insight sharing, and professional development.

Website: www.naccu.org

Provides a professional association for Clery Compliance Officers and Professionals to collaborate with each other, share resources and best practices, and participate in professional development opportunities to support colleges and universities in their efforts to comply with the Clery Act.

Website: www.naccop.org

NAEP is a Member-focused Association providing progressive knowledge management in strategic sourcing, supply chain, materials and logistics for procurement professionals.

Website: www.naepnet.org

NASPO is a non-profit association dedicated to advancing public procurement through leadership, excellence, and integrity. It is made up of the directors of the central purchasing offices in each of the 50 states, the District of Columbia and the territories of the United States.

Website: http://www.naspo.org/

The North Dakota Solid Waste and Recycling Association is a non-profit organization dedicated to keeping you up-to-date on the latest news in solid waste management and recycling in North Dakota. Our mission is to educate, train, and promote environmentally sound waste management practices. If you have any questions (comments are welcome too!)

Website: www.ndswra.org

A non-profit association dedicated to improving higher education nationally and internationally through providing a collaborative professional network for change leadership.

Website: www.ncci-cu.org

Integrated planning is a sustainable approach to planning that builds relationships, aligns the organization, and emphasizes preparedness for change.

Website: www.scup.org

Talk to Us

Office of the Vice President for Finance & Operations/Chief Operating Officer
Twamley Hall Room 314
264 Centennial Dr Stop 8378
Grand Forks, ND 58202-8378
P 701.777.3511
UND.vpfo@UND.edu
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