Forms, Related Information & Resources
The Office of the Vice President for Finance/Chief Operating Officer oversees the financial and operational priorities of the University. Below are forms, resources and related information that pertain to our division.
Forms
Committees reporting under the VPF/COO must complete an annual review and submit this memo the Office of the VPF/COO by October 1.
Fee Request Form
A fee request is required for any monetary amount that may be charged to or collected from a student, faculty, staff or visitor. To request a new fee or increase a current fee, submit a completed fee request form to the vice president's office to which your department reports. New or increased fee requests are reviewed/endorsed by the fee committee; final fee approval is authorized by the president.
Change in Fee Use Form
When established, the use or purpose of each fee is identified. It is necessary to continually re-evaluate the need and use of approved fees. To change the use of an approved fee without impacting the fee amount, submit a completed change in fee use form to the Office of the Vice President for Finance and Operations. Change in fee usage is reviewed and approved by the fee committee.
Expand Fee Scope Form
When established, the scope or applicabilty for each fee is identified. It is necessary to continually re-evaluate the need and use of approved fees. To expand the scope of an approved fee without impacting the fee amount, submit a completed expand fee scope form to the Office of the Vice President for Finance and Operations. Expansion of fee scope is reviewed and approved by the fee committee.
To ensure proper review and approval, lease documents and the lease agreement memo/checklist must be submitted to the Office of the Vice President for Finance/Chief Operating Officer at least three weeks prior to agreement deadline or purchase date.
All agreements must be reviewed by legal counsel prior to submitting the document to the vice president.
Point of emphasis: Additional review/approval by the North Dakota University System (NDUS) Chancellor is required when:
- Another entity leases or rents real property* from UND for more than one year.
- UND leases real property from another entity for five years or more.
- UND leases equipment, personal property* or real property from another entity and total payments paid by UND (including lease, or rental, interest and all other payments over the lease/rental term) equal $750,000 or more.
Additionally, the chancellor may, at his discretion, submit the lease to the SBHE for consideration and approval in lieu of his approval, which may considerably delay the review and subsequent approval of the lease.
*Real property is defined in State Board of Higher Education policy 909 as land and buildings or other structures attached or affixed to the land, including attached and integrated equipment, anything growing on the land, including crops, and mineral interests.
*Personal property is movable and is not affixed to or associated with the land.
Related Information
Resources
Institutional Memberships
A global society advancing human well-being through sustainable technology for the
built environment. The Society and its members focus on building systems, energy efficiency,
indoor air quality, refrigeration and sustainability within the industry. Through
research, standards writing, publishing and continuing education, ASHRAE shapes tomorrow’s
built environment today.
Website: ashrae.org
APPA transforms individual facilities professionals into higher performing managers
and leaders, which helps transform member institutions into more inviting and supportive
learning environments, which elevates the recognition and value of educational facilities
and their direct impact on the recruitment and retention of students, faculty and
staff.
Website: www.appa.org
Provides professional development opportunities and leadership training for all levels
of staff in business and financial management.
Website: www.cacubo.org
Collective voice of the higher education human resource community and strive to ensure
that our membership includes all institutions, individuals and organizations with
a vested interest in the higher education human resource profession.
Website: www.cupahr.org
Through best practice research, data analytics, technology, and consulting services,
EAB's 650+ researchers, consultants, engineers, and data scientists work with members
to make higher education smarter, and help colleges and universities solve their biggest
problems.
Website: www.eab.com
Delivers a robust and proven solicitation program that connects members with best-in-class
competitively awarded contracts, electronic procurement platforms and expert consulting
services to help them optimize their supply chain, reduce costs, and drive operational
efficiency.
Website: www.eandi.org
The Chamber is a problem-solving organization that gives full consideration to all
areas of the community-wide concern. We are a leadership organization that is proactive
versus reactive.
Website: www.gochamber.org
HEUG’s mission is to educate and advocate by facilitating the sharing of ideas, information
and experiences among its members, and to provide a unified and effective voice to
Oracle on all issues involving the use of Oracle application software in the Higher
Education community.
Website: www.heug.org
Advances public safety for educational institutions by providing educational resources,
advocacy, and professional development services.
Website: www.iaclea.org
The purpose of the Midwestern Higher Education Compact is to provide greater higher education opportunities and services in the Midwestern region, with the aim of furthering regional access to, research in and choice of higher education for the citizens residing in the several states which are parties to the compact.Website: http://www.mhec.org/
Access to our network of loan receivable and accounts receivable professionals from
public and private colleges and universities regionally and throughout the United
States.
Website: mnnetwork.org
Specifically represents chief business and financial officers through advocacy efforts,
community service, and professional development activities. The association's mission
is to advance the economic viability and business practices of higher education institutions
in fulfillment of their academic missions.
Website: www.nacubo.org
Offers members infinite advantages in networking, developing partnerships, leveraging
technology, problem solving, insight sharing, and professional development.
Website: www.naccu.org
Provides a professional association for Clery Compliance Officers and Professionals
to collaborate with each other, share resources and best practices, and participate
in professional development opportunities to support colleges and universities in
their efforts to comply with the Clery Act.
Website: www.naccop.org
NAEP is a Member-focused Association providing progressive knowledge management in
strategic sourcing, supply chain, materials and logistics for procurement professionals.
Website: www.naepnet.org
NASPO is a non-profit association dedicated to advancing public procurement through leadership, excellence, and integrity. It is made up of the directors of the central purchasing offices in each of the 50 states, the District of Columbia and the territories of the United States.
Website: http://www.naspo.org/
The North Dakota Solid Waste and Recycling Association is a non-profit organization
dedicated to keeping you up-to-date on the latest news in solid waste management and
recycling in North Dakota. Our mission is to educate, train, and promote environmentally
sound waste management practices. If you have any questions (comments are welcome
too!)
Website: www.ndswra.org
A non-profit association dedicated to improving higher education nationally and internationally
through providing a collaborative professional network for change leadership.
Website: www.ncci-cu.org
Integrated planning is a sustainable approach to planning that builds relationships,
aligns the organization, and emphasizes preparedness for change.
Website: www.scup.org