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  • Legislative Biennium 2025-27

Forms, Related Information & Resources

The Office of the Vice President for Finance/Chief Operating Officer oversees the financial and operational priorities of the University. Below are forms, resources and related information that pertain to our division.

Forms

Committees reporting under the VPFO/COO must complete an annual review and submit this memo the Office of the VPFO/COO by October 1.

Category A Request Form

These charges are related to cost of attendance, including tuition, differential tuition, housing, board contracts, changes to SBHE pre-approved course fees that have been excluded from tuition/differential tuition, and any new course fees not pre-authorized by the SBHE. Submit a completed form to the Office of Resource Planning and Allocation. All applications for this category must be submitted no later than October 1 of the current academic year for charges effective the following academic year. 

Category B Request Forms

These charges are for any monetary amount that may be charged or collected from UND faculty, staff, or outside entity, and student charges not included in Cost of Attendance. Submit a completed Category B request form to the Office of Resource Planning and Allocation. Requests for  premium services must be submitted using the Category B request form and a premium service agreement. Category B requests made by service units must be submitted no later than September 15 of the current fiscal year. Category B requests made by primary units must be submitted no later than February 15 of the current fiscal year to coincide with spring budget meetings.

Category C Finance Template

These charges are for events or trips. Submit a budget (example available) that documents the cost charged per participant, number of anticipated participants, and itemized anticipated expenses of the trip/event to the appropriate VP, dean, or director as designated.

To ensure proper review and approval, lease documents and the lease agreement memo/checklist must be submitted to the Office of the Vice President for Finance & Operations/Chief Operating Officer at least three weeks prior to agreement deadline or purchase date.

All agreements must be reviewed by legal counsel and by/with the appropriate dean or vice president prior to submitting the document to the VPFO.

Point of emphasis: Additional review/approval by the North Dakota University System (NDUS) Chancellor is required when:

  1. Another entity leases or rents real property* from UND for more than one year.
  2. UND leases real property from another entity for five years or more.
  3. UND leases equipment, personal property* or real property from another entity and total payments paid by UND (including lease, or rental, interest and all other payments over the lease/rental term) equal $750,000 or more. 

Additionally, the chancellor may, at his discretion, submit the lease to the SBHE for consideration and approval in lieu of his approval, which may considerably delay the review and subsequent approval of the lease.

*Real property is defined in State Board of Higher Education policy 909 as land and buildings or other structures attached or affixed to the land, including attached and integrated equipment, anything growing on the land, including crops, and mineral interests.

*Personal property is non-real property that is movable and is not affixed to or associated with the land and/or buildings.

Travel Authorization

A travel authorization form must be completed and approved prior to travel (e.g., purchasing registration or transportation). This form is currently required by VPFO direct reports. Other departments may choose to implement the use of the form if so desired.

Travel Summary

Following approved travel, a travel summary form must be submitted to the individual who authorized travel. Information herein may be used to complete/submit a reimbursement request via T&E. This form is currently required by VPFO direct reports. Other departments may choose to implement the use of the form if so desired.

Related Information

Items that require action/approval (e.g., lease agreements) by the North Dakota University System (NDUS) Chancellor must be submitted to the VPFO/COO with the proper documentation and at least two weeks prior to department deadline. Additional information related to leases can be found above. Contact Jen Rogers if you have questions: 701.777.4392.

Items that require State Board of Higher Education (SBHE) approval must be submitted to VPFO/COO according to the following schedule. Contact Jen Rogers if you have questions: 701.777.4392.

Additional NDUS/SBHE council and committee dates are available online.

Meeting Dates

Meeting Depts Begin to Collect/Draft Content for Agenda Submit Items to VPFO/COO VPFO/COO Submit Items to President's Office Submit Items to NDUS BFC/SBHE Meeting Date
BFC   April 15
SBHE April 30
BFC April 4 April 11 April 17 April 21 May 20
SBHE May 29
BFC May 2 May 9 May 16 May 19 June 17
SBHE June 26
BFC May 30 June 6 June 13 June 16 July 22 (tentative)
SBHE July 31 (tentative)
BFC July 7 July 11 July 18 July 21 Aug. 19 (tentative)
SBHE Aug. 28 (tentative)
BFC Aug. 1 Aug. 8 Aug. 15 Aug. 18 Sept. 16
SBHE Sept. 30
BFC Aug. 29 Sept. 5 Sept. 12 Sept. 15 Oct. 21
SBHE Oct. 30
BFC Oct. 3 Oct. 10 Oct. 17 Oct. 20 Nov. 18
SBHE Dec.4
BFC/SBHE Dec. 1 Dec. 5 Dec. 12 Dec. 15 January 2026 TBD

UND Financial Report

Up until 2015, the University of North Dakota issued an annual financial report. The financial statements presented in these annual reports were extracted from the single financial report created by the North Dakota University System (NDUS) that features financial information from the eleven public post-secondary campuses under it governance. For UND financial information for fiscal years 2016 and beyond, please see the NDUS reports.

UND NCAA Membership Financial Report & ED EADA Survey

UND submits financial data detailing operating revenues and expenses related to its intercollegiate athletics program to the NCAA on an annual basis. The financial data are subject to agreed-upon procedures performed by a qualified independent accountant annually for DI members.

UND also files an Equity in Athletics Disclosure Act (EADA) survey annually with the U.S. Department of Education (ED). The EADA is designed to make prospective students aware of a school's commitment to providing equitable athletic opportunities for its men and women students. Any co-educational institution of higher education that participates in a federal student aid program must prepare an EADA report by October 15.

NDUS Financial Reports

The financial activity of the eleven public post-secondary campuses under the control of the North Dakota University System (NDUS), including the University of North Dakota, is combined into a single financial report, audited by the North Dakota State Auditor's Office.

Resources

Institutional Memberships

APPA transforms individual facilities professionals into higher performing managers and leaders, which helps transform member institutions into more inviting and supportive learning environments, which elevates the recognition and value of educational facilities and their direct impact on the recruitment and retention of students, faculty and staff.

APPA Website

Since 1920, the American College Health Association (ACHA) has served as the voice for student health and wellness. Through advocacy, research and education, ACHA stands at the forefront of issues that impact the health and wellness of our college students. ACHA represents over 700 institutions of higher education and the collective health and wellness needs of 20 million college students. ACHA serves over 8,500 individual college health and wellness professionals and leaders of all disciplines united together to advance the health and wellness of college students. Membership in ACHA is your key to unlocking tremendous vision and knowledge that can enrich your campuses’ health and wellness services, your professional development, and efforts toward creating a culture of wellness on your campus.

ACHA Website

ACAP is the leading comprehensive student affairs association that advances student affairs and engages students for a lifetime of learning and discovery.

ACPA Website

We are ACUHO-I – the leading organization of choice for campus housing and residence life professionals and home to more than 17,000 professionals representing 3.2 million
on-campus students from around the globe.

ACUHO-I Website

ACUI is the professional home to thousands of campus community builders around the world. Primarily focused on the work of those within the college unions and student activities field, the Association strives to provide an inclusive, welcoming community for all those who choose to belong. ACUI was formerly known as the Association of College Unions International.

ACUI Website

ACUPA is the only professional association that focuses on the needs of policy administrators at institutions of higher education. ACUPA brings this unique and diverse group of individuals together to network, share and acquire knowledge, and advance the discipline. It provides thought leadership and definition to a field that is evolving and varied across institutions, geographical regions, and professional titles and backgrounds. Contact UND's Policy Office to access this resource.

ACUPA Website

The professional membership association for individuals committed to equity for persons with disabilities in higher education.

AHEAD Website

AHEPPP: Family Engagement in Higher Education was established in 2008 as the premier national association for higher education professionals who work with the parents and family members of college students. AHEPPP is dedicated to facilitating meaningful and lasting support of campus-based personnel who interact with the families of college students in any capacity.  

AHEPPP Website

A global society advancing human well-being through sustainable technology for the built environment. The Society and its members focus on building systems, energy efficiency, indoor air quality, refrigeration and sustainability within the industry. Through research, standards writing, publishing and continuing education, ASHRAE shapes tomorrow’s built environment today.

ASHRAE Website

Provides professional development opportunities and leadership training for all levels of staff in business and financial management.

CACUBO Website

The Chamber is a problem-solving organization that gives full consideration to all areas of the community-wide concern. We are a leadership organization that is proactive versus reactive.

The Chamber Website

The Council for Opportunity in Education (COE) is a nonprofit organization, established in 1981, dedicated to furthering the expansion of college opportunities for low-income, first-generation students, and students with disabilities in all 50 states, Washington, D.C., the Pacific Islands, and Puerto Rico. Its membership includes more than 1,000 colleges and agencies. Through its numerous membership services, the Council works in conjunction with colleges, universities, and agencies to help low-income students enter college and graduate. Over a million low-income students and students with disabilities each year receive college access and retention services through our member colleges and agencies.

COE Website

Collective voice of the higher education human resource community and strive to ensure that our membership includes all institutions, individuals and organizations with a vested interest in the higher education human resource profession.

CUPAHR Website

Through best practice research, data analytics, technology, and consulting services, EAB's 650+ researchers, consultants, engineers, and data scientists work with members to make higher education smarter, and help colleges and universities solve their biggest problems.

EAB Website

Delivers a robust and proven solicitation program that connects members with best-in-class competitively awarded contracts, electronic procurement platforms and expert consulting services to help them optimize their supply chain, reduce costs, and drive operational efficiency.

E&I Website

HEUG’s mission is to educate and advocate by facilitating the sharing of ideas, information and experiences among its members, and to provide a unified and effective voice to Oracle on all issues involving the use of Oracle application software in the Higher Education community.

HEUG Website

Advances public safety for educational institutions by providing educational resources, advocacy, and professional development services.

IACLEA Website

The purpose of the Midwestern Higher Education Compact is to provide greater higher education opportunities and services in the Midwestern region, with the aim of furthering regional access to, research in and choice of higher education for the citizens residing in the several states which are parties to the compact.

MHEC Website

Access to our network of loan receivable and accounts receivable professionals from public and private colleges and universities regionally and throughout the United States.

MCN Website

NABITA provides comprehensive behavioral intervention and threat assessment solutions for higher education institutions to improve safety policies and protocols.

NABITA Website

NACA empowers members to amplify the campus experience through inclusive learning, meaningful connections, and engaging entertainment that transforms college communities.

NACA Website

A professional trade association that supports the non-academic segment of higher education responsible for generating business through a diverse array of campus services that students need and value – such as food services, bookstores, housing, and transportation.

NACAS Website

Provides a professional association for Clery Compliance Officers and Professionals to collaborate with each other, share resources and best practices, and participate in professional development opportunities to support colleges and universities in their efforts to comply with the Clery Act.

NACCOP Website

Offers members infinite advantages in networking, developing partnerships, leveraging technology, problem solving, insight sharing, and professional development.

NACCU Website

Specifically represents chief business and financial officers through advocacy efforts, community service, and professional development activities. The association's mission is to advance the economic viability and business practices of higher education institutions in fulfillment of their academic missions.

NACUBO Website

Provides the programs and resources needed to excel in today’s dynamic dining environment. From benchmarking and best practices to educational programming and professional networking, NACUFS is the association to help bring excellence in collegiate dining to campus.

NACUFS Website

NAEP is a Member-focused Association providing progressive knowledge management in strategic sourcing, supply chain, materials and logistics for procurement professionals.

NAEP Website

NASPA is the professional home for the field of student affairs. It is dedicated to cultivating student success in collaboration with the missions of our institutional members, a network of colleges and universities representing every sector of higher education. As the leading voice of student affairs, NASPA drives innovation and evidence-based, student-centered practice throughout higher education, nationally and globally.

NASPA Website

NASPO is a non-profit association dedicated to advancing public procurement through leadership, excellence, and integrity. It is made up of the directors of the central purchasing offices in each of the 50 states, the District of Columbia and the territories of the United States.

NASPO Website

A non-profit association dedicated to improving higher education nationally and internationally through providing a collaborative professional network for change leadership.

NCCI Website

The North Dakota Solid Waste and Recycling Association is a non-profit organization dedicated to keeping you up-to-date on the latest news in solid waste management and recycling in North Dakota. Our mission is to educate, train, and promote environmentally sound waste management practices. If you have any questions (comments are welcome too!)

NDSWRA Website

NIRSA comprises and supports leaders in collegiate recreation. As college and university students develop into future leaders, NIRSA members support their learning and growth by fostering lifelong habits of well-being. 

NIRSA Website

Integrated planning is a sustainable approach to planning that builds relationships, aligns the organization, and emphasizes preparedness for change. Contact UND's Office of the Vice President for Finance & Operations to access this resource.

SCUP Website

UMR-ACUHO supports the need for professional development opportunities for housing and food service personnel, the desire to facilitate more effective use of the resources in the region through the sharing of ideas and information about common concerns, and the wish to improve communication with and receive support from the national ACUHO organization.

UMR-ACUHO Website



Talk to Us

Office of the Vice President for Finance & Operations/Chief Operating Officer
Twamley Hall Room 314
264 Centennial Dr Stop 8378
Grand Forks, ND 58202-8378
P 701.777.3511
UND.vpfo@UND.edu

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UND.info@UND.edu  |  701.777.3000
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