The University of North Dakota is the largest employer in the region.
The University provides a comprehensive benefits package that includes full health insurance coverage for single or family plans, a retirement plan, tuition benefits for employees as well as for the spouse and dependents of the employee, on-campus training programs, as well as many other benefits. The values, ideas, and suggestions of employees are encouraged and supported through governance opportunities and committee involvement.
New Employee Orientation
If you are a probationary employee after 6 months of employment your supervisor will meet with you to discuss your performance. During this discussion you will identify what has worked well and what needs improvement in terms of your performance, your successes and achievements and mutually set goals for the next review period.
Shortly after notification of your offer acceptance, you will receive a series of emails with information to complete the on-boarding process as well as applying for your benefits. The emails will come from either UND.hr.mss@UND.edu or UND.payrollbenefits@UND.edu, so please watch for these important emails.
- The first email you will receive will have your temporary ID and password along with a link you need to follow to enter your Personal Data Information.
- Only after you have completed the Personal Data, will you receive a second email within a few days, where you will be able to claim your NDUS User Account (official electronic ID used for accessing email and other University systems). Once you have claimed your NDUS User Account (using the link from the email), please log into New Employee On-boarding using your user ID and password and follow the instructions to complete the Activity Guide (ie: marital status, ethnicity, contact information, emergency contacts, federal tax elections, complete the Department of Homeland Security Form I-9 Section 1 and Direct Deposit information).
- Another email, for benefited employees, will provide the NDPERS number needed to complete the NDPERS benefit paperwork.
- All employees will need to do the following:
You will be receiving an email from:
University of North Dakota Administrator @safecolleges.com -- This address may contain various letters and numbers, just make sure the domain is @safecolleges.com.
Please follow the link within the email that will take you to the SafeColleges website. Follow all instructions to complete the required training(s).
On Your First Day
If you have not completed the steps listed above, please complete the Activity Guide by entering your personal information (ie: marital status, ethnicity, contact information, emergency contacts, federal tax elections, and complete the Department of Homeland Security Form I-9 Section 1).
If you have completed those activities, the next step is to make sure that Section 2 of the Department of Homeland Security Form I-9 is completed. Please bring the appropriate documents to your departments E-Verify administrator or to the Payroll Office.
You will receive an email invitation to view the New Employee Orientation online after you start at the University. If you have questions before or after viewing the orientation presentation, call the Payroll Office at 701.777.4226. You must enroll for benefits within 31 days of your start date.
To familiarize yourself with the many benefit options available to you and your family please review the Benefits Page.
Foreign National Employee Information
- Foreign National Form (Used for Non-Resident Aliens receiving honorariums, prizes, awards or other non-employee payments)
- FNIS Request Form / Instructions
- UND Foreign National Information System
Frequently Asked Questions
How do I get employment verification?
No information is given over the phone. Any information requested should be done either in writing to the Payroll Office or faxed to 701.777.4721. An authorization for release of information should also accompany the request; especially if the information requested is on a student. No information will be released on a student without a release authorization.
When are we paid and how often?
We are paid twice a month which is the 15th and the last day of the month. If a payday falls on a Saturday or Sunday, payday is the Friday prior to the weekend. Due to the PeopleSoft system, there is a two week lag in paychecks. Meaning, if you were hired on the first of the month, your first paycheck would be on the thirty-first.
How was my salary figured?
A salaried employee is paid from the 1st to the 15th and the 16th to the end of the month. When an employee starts work on a date other than the 1st or the 16th, the salary is figured on a percentage basis. This means the number of days worked is divided by the number of work days in the pay period.
If I change my address with you, do I need to change it with my retirement company or insurance company?
When you change your address with the Payroll Office, we send the change to TIAA/CREF or to NDPERS State Retirement, depending on what retirement you participate in. The change is also sent to NDPERS for your health insurance coverage.
I work for two departments. Will I receive a check from each department?
No. You will receive only one paycheck, which includes pay from all departments.
If I take a leave of absence, do my benefits continue?
Employees while on leave shall retain their years' service rights and accumulated benefits but earn no additional benefits.