New Employees

The University of North Dakota is the largest employer in the region.

The University provides a comprehensive benefits package that includes full health insurance coverage for single or family plans, a retirement plan, tuition benefits for employees as well as for the spouse and dependents of the employee, on-campus training programs, as well as many other benefits. The values, ideas and suggestions of employees are encouraged and supported through governance opportunities and committee involvement. 

Probationary Employees

If you are a probationary employee after 6 months of employment, your supervisor will meet with you to discuss your performance. During this discussion, you will identify what has worked well and what needs improvement in terms of your performance, your successes and achievements and mutually set goals for the next review period.

New Employees

During the offer process, you will receive an email from one of our recruiters (via an @UND.edu email address) asking you to log into the account you applied with to accept the offer. Through the rest of the onboarding process you will receive supplemental emails from UND.payrollbenefits@UND.edu, please watch for these important emails.

• You will receive an email within a day or two from the time you accept your offer letter, where you will be able to claim your NDUS User Account (official electronic ID used for accessing email and other University systems). Once you have claimed your NDUS User Account (using the link from the email), please log into New Employee Onboarding using your user ID and password and follow the instructions to complete the Activity Guide (i.e., marital status, ethnicity, contact information, emergency contacts, federal tax elections, complete the Department of Homeland Security Form I-9 Section 1 and Direct Deposit information). Please complete this prior to your first day of employment.
• Another email for benefited employees will provide the NDPERS number needed to complete the NDPERS benefit paperwork.
• All employees will need to do the following:
• Complete the I-9 information provided in your New Employee Onboarding. Please bring the appropriate documents on your first day of employment.
• Go to the UND benefit webpage to review information on the available benefits and other appropriate forms.

Required Training

You will be receiving an email from:

University of North Dakota Administrator@safecolleges.com  Note: This address may contain various letters and numbers, but just make sure the domain is @safecolleges.com.

Please follow the link within the email that will take you to the Vector Solutions (formerly SafeColleges) website. Follow all instructions to complete the required training(s).

Other Information

• NCAA HR Education
• Code of Conduct
• Annual Notification of Policies

On Your First Day

If you have not completed the steps listed above, please complete the Activity Guide by entering your personal information (i.e., marital status, ethnicity, contact information, emergency contacts, federal tax elections and complete the Department of Homeland Security Form I-9 Section 1).

If you have completed those activities, the next step is to make sure that Section 2 of the Department of Homeland Security Form I-9 is completed. Please bring the appropriate documents to your department's E-Verify administrator or to the Payroll Office.

You will receive an email invitation to view the New Employee Orientation online after you start at the University. If you have questions before or after viewing the orientation presentation, call the Payroll Office at 701.777.4226. You must enroll for benefits within 31 days of your start date.

To familiarize yourself with the many benefit options available to you and your family, please review the Benefits Page.

Foreign National Employee Information

• Foreign National Form (Used for Non-Resident Aliens receiving honorariums, prizes, awards or other non-employee payments)
• UND Foreign National Information System

Employment Verification

No information is given over the phone. Any information requested should be done either in writing to the Payroll Office or faxed to 701.777.4721. An authorization for release of information should also accompany the request, especially if the information requested is on a student. No information will be released on a student without a release authorization.

Pay Dates

Employees are paid twice a month which is the 15th and the last day of the month. If a payday falls on a Saturday or Sunday, payday is the Friday prior to the weekend. Due to the PeopleSoft system, there is a two week lag in paychecks. Meaning, if you were hired on the first of the month, your first paycheck would be on the last day of the month.

Prorated Pay

A salaried employee is paid from the 1st to the 15th and the 16th to the end of the month. When an employee starts work on a date other than the 1st or the 16th, the salary is figured on a percentage basis. This means the number of days worked is divided by the number of work days in the pay period.

Address Change

When you change your address with the Payroll Office, we send the change to TIAA/CREF or to NDPERS State Retirement, depending on what retirement you participate in. The change is also sent to NDPERS for your health insurance coverage.

Leave

Employees while on leave shall retain their years' service rights and accumulated benefits but earn no additional benefits.