New Employees

The University of North Dakota is the largest employer in the region.

The University provides a comprehensive benefits package that includes full health insurance coverage for single or family plans, a retirement plan, tuition benefits for employees as well as for the spouse and dependents of the employee, on-campus training programs, as well as many other benefits. The values, ideas and suggestions of employees are encouraged and supported through governance opportunities and committee involvement. 

Probationary Employees

If you are a probationary employee after 6 months of employment, your supervisor will meet with you to discuss your performance. During this discussion, you will identify what has worked well and what needs improvement in terms of your performance, your successes and achievements and mutually set goals for the next review period.

New Employees

During the offer process, you will receive an email from one of our recruiters (via an @UND.edu email address) asking you to log into the account you applied with to accept the offer. Through the rest of the onboarding process you will receive supplemental emails from UND.payrollbenefits@UND.edu, please watch for these important emails.

• You will receive an email within a day or two from the time you accept your offer letter, where you will be able to claim your NDUS User Account (official electronic ID used for accessing email and other University systems). Once you have claimed your NDUS User Account (using the link from the email), please log into New Employee Onboarding using your user ID and password and follow the instructions to complete the Activity Guide (i.e., marital status, ethnicity, contact information, emergency contacts, federal tax elections, complete the Department of Homeland Security Form I-9 Section 1 and Direct Deposit information). Please complete this prior to your first day of employment.
• Another email for benefited employees will provide the NDPERS number needed to complete the NDPERS benefit paperwork.
• All employees will need to do the following:
• Complete the I-9 information provided in your New Employee Onboarding. Please bring the appropriate documents on your first day of employment.
• Go to the UND benefit webpage to review information on the available benefits and other appropriate forms.

Appropriate Documents (I-9)

• All documents containing an expiration date must be unexpired.
• Documents extended by the issuing authority are considered unexpired.
• Employees may present one selection from List A or a combination of one selection from List B and one selection from List C.
• Examples of many of these documents appear in the Handbook for Employers (M-274).

List A: Documents that Establish Both Identity and Employment Authorization

1. U.S. Passport or U.S. Passport Card
2. Permanent Resident Card or Alien Registration Receipt Card   (Form 1-551)
3. Foreign passport that contains a temporary 1-551 stamp or temporary 1-551 printed notation on a machine- readable immigrant visa
4. Employment Authorization Document that contains a photograph (Form 1-766)
5. For an individual temporarily authorized to work for a specific employer because of his or her status or parole:
   1. Foreign passport; and
   2. Form 1-94 or Form l-94A that has the following:
      1. 1. The same name as the passport; and
         2. An endorsement of the individual's status or parole as long as that period of endorsement has not yet expired and the proposed employment is not in conflict with any restrictions or limitations identified on the form.
6. Passport from the Federated States of Micronesia (FSM) or the Republic of the Marshall Islands (RMI) with Form 1-94 or Form l-94A indicating nonimmigrant admission under the Compact of Free Association Between the United States and the FSM or RMI

List B: Documents that Establish Identity

1. Driver's license or ID card issued by a State or outlying possession of the United States provided it contains a photograph or information such as name, date of birth, gender, height, eye color, and address
2. ID card issued by federal, state or local government agencies or entities, provided it  contains a photograph or information such as name, date of birth, gender, height, eye color, and address
3. School ID card with a photograph
4. Voter's registration card
5. U.S. Military card or draft record
6. Military dependent's ID card
7. U.S. Coast Guard Merchant Mariner Card
8. Native American tribal document
9. Driver's license issued by a Canadian government authority

For persons under age 18 who are unable to present a document listed above:

1. School record or report card
2. Clinic, doctor, or hospital record
3. Day-care or nursery school record

List C: Documents that Establish Employment Authorization

1. A Social Security Account Number card, unless the card includes one of the following restrictions:
   1. NOT VALID FOR EMPLOYMENT
   2. VALID FOR WORK ONLY WITH INS AUTHORIZATION
   3. VALID FOR WORK ONLY WITH DHS AUTHORIZATION
2. Certification of report of birth issued by the Department of State (Forms DS-1350, FS-545, FS-240)
3. Original or certified copy of birth certificate issued by a State, county, municipal authority, or territory of the United States bearing an official seal
4. Native American tribal document
5. U.S. Citizen ID Card (Form 1-197)
6. Identification Card for Use of Resident Citizen in the United States (Form 1-179)
7. Employment authorization document issued by the Department of Homeland Security

For examples, see Section 7 and Section 13 of the M-274.

The Form 1-766, Employment Authorization Document, is a List A, Item Number 4. document, not a List C document.

Acceptable Receipts

May be presented in lieu of a document listed above for a temporary period. For receipt validity dates, see the M-274.

• Receipt for a replacement of a lost, stolen, or damaged List A
• Form 1-94 issued to a lawful permanent resident that contains an1-551 stamp and a photograph of the individual. 
• Form 1-94 with "RE" notation or refugee stamp issued to a refugee.

OR

• Receipt for a replacement of a lost, stolen, or damaged List B document.
• Receipt for a replacement of a lost, stolen, or damaged List C document.

Required Training

You will be receiving an email from:

University of North Dakota Administrator@safecolleges.com  Note: This address may contain various letters and numbers, but just make sure the domain is @safecolleges.com.

Please follow the link within the email that will take you to the Vector Solutions (formerly SafeColleges) website. Follow all instructions to complete the required training(s).

NCAA Division I Institutional Compliance

At UND, all campus personnel are part of a large team working to benefit our students. In addition, we are all working together to educate UND and its community of students and fans, and encouraging an atmosphere of compliance as it pertains to NCAA rules and guidelines. As a NCAA Division I institution, everyone on campus plays a role in our success towards this measure, meaning that as an employee of UND, some NCAA rules apply to all employees at UND. Below are some guidelines that apply to all UND employees.

If you have any questions, please do not hesitate to contact the UND Athletics Compliance Office at the information below:

Liz Jarnigan
Senior Associate AD
Internal Operations/SWA
701.777.5585
elizabeth.jarnigan@UND.edu

Michelle Svilpe
Assistant AD
Compliance
701.777.2110
michelle.svilpe@UND.edu

Extra Benefits

The NCAA defines an “extra benefit” as any special arrangement made which is not expressly authorized by NCAA legislation. In some cases, if there are somethings that you would do for the general UND student, you may do the same for a UND student-athlete. In all cases we encourage you to contact UND compliance staff to assist you with your actions.

The following are some (but not all) examples of items considered to be “extra benefits” and thus may not be provided to student-athletes as it would make them ineligible by you as an employee of UND:

• Providing cash or loans in any amount or signing/co-signing for a loan.
• Giving gifts of any kind, including birthday, holiday, graduation gifts and “get well soon” cards.
• Offering free or reduced-cost services such as tutoring or editing of coursework if not free to all students
• Providing the use of an automobile, as well as a ride anywhere.
• Offering free or reduced-cost rent or housing as a landlord or property owner.
• Giving tickets to athletic or community events, even if you received the tickets for free. Also, paying student-athletes for any complimentary tickets they would provide for their contest.
• Providing course supplies, typing, or duplicating costs; or providing impermissible academic assistance. See academic misconduct below.

Academic Misconduct

The NCAA has re-focused its efforts on the topic of academic misconduct and impermissible academic assistance. Below are definitions for impermissible academic assistance that would up the ante on academic misconduct violations. Please take special note of these terms and contact Compliance Staff should you have questions regarding possible misconduct or impermissible assistance.

• Substantial academic assistance to a student-athlete not generally available to the
  students or not expressly authorized by other Division I rules which results in the certification of a student-athlete’s eligibility to participate in intercollegiate athletics, receive financial aid or earn an Academic Progress Rate point.
• An academic exception that results in a grade change, academic credit or fulfillment of a graduation requirement when such an exception is not generally available to the institution’s students and the exception results in the certification of a student-athlete’s eligibility to participate in intercollegiate athletics, receive financial aid, or earn an Academic Progress Rate point.
• A recent example of impermissible assistance at another institution, is a professor completing online coursework for 5 student-athletes. This professor can now not work at an NCAA institution for 5 years. Another example would be a tutor or a coach writing a paper for a student-athlete. Any time an employee of the university provides what qualifies as impermissible assistance to a student-athlete, it will be an NCAA violation, making that student ineligible.

Policies

Code of Conduct

On Your First Day

If you have not completed the steps listed above, please complete the Activity Guide by entering your personal information (i.e., marital status, ethnicity, contact information, emergency contacts, federal tax elections and complete the Department of Homeland Security Form I-9 Section 1).

If you have completed those activities, the next step is to make sure that Section 2 of the Department of Homeland Security Form I-9 is completed. Please bring the appropriate documents to your department's E-Verify administrator or to the Office of Human Resources.

You will receive an email invitation to view the New Employee Orientation online after you start at the University. If you have questions before or after viewing the orientation presentation, call the Office of Human Resources at 701.777.4226. You must enroll for benefits within 31 days of your start date.

To familiarize yourself with the many benefit options available to you and your family, please review the Benefits Page.

Foreign National Employee Information

• UND Foreign National Information System

Employment Verification

No information is given over the phone. Any information requested should be done either in writing to the Office of Human Resources or faxed to 701.777.4857. An authorization for release of information should also accompany the request, especially if the information requested is on a student. No information will be released on a student without a release authorization.

Pay Dates

Employees are paid twice a month which is the 15th and the last day of the month. If a payday falls on a Saturday or Sunday, payday is the Friday prior to the weekend. Due to the PeopleSoft system, there is a two week lag in paychecks. Meaning, if you were hired on the first of the month, your first paycheck would be on the last day of the month.

Prorated Pay

A salaried employee is paid from the 1st to the 15th and the 16th to the end of the month. When an employee starts work on a date other than the 1st or the 16th, the salary is figured on a percentage basis. This means the number of days worked is divided by the number of work days in the pay period.

Address Change

When you change your address with the Office of Human Resources, we send the change to TIAA/CREF or to NDPERS State Retirement, depending on what retirement you participate in. The change is also sent to NDPERS for your health insurance coverage.

Leave

Employees while on leave shall retain their years' service rights and accumulated benefits but earn no additional benefits.