Employee Self-Service (HCM)

Need assistance using Employee Self-Services (HRMS)?

The Office of Human Resources will always be available to help you with any questions or assistance you may need. Visit our office, call or email us.

If you forgot your password or are having login issues, contact the UIT help desk at 701.777.2222.

HRMS Self-Service Login

What is Self-Service HRMS?

There are many things that can be done on Self-Service such as address and phone number changes, changes to Direct Deposit and tax deductions, view paychecks and W-2's, review your benefits, tax information, flex spending and leave balances. You can also request Life Event Change packets.

Address Change

As soon as you know your new address, select one of two ways to update with UND:

• Come into the Office of Human Resources and fill out a Change of Address Form 
• Login to Employee Self-Service and update your address(es).

This will update your address for Payroll, Student Admin (if you are a student), and your benefits.

The Office of Human Resources will update your address for benefits or you can go online to NDPERS Self-Service.

Name Change

To change your name, please bring your new Social Security Card to the Office of Human Resources and fill out a Name Change Form. This will update your name for Payroll, Student Admin (if you are a student), and your benefits.

View or Print Your Paycheck

1. Log in to HRMS
2. Click the navigation bar and then Menu
3. Select Self Service
4. Go to Payroll and Compensation
5. Click Pay
6. Find the date in the left column that corresponds with the paycheck you wish to view.
7. Click the View Paycheck link to open the paystub.

In order to view the PDF file, you may need to disable your browser’s popup blocker. If desired, use the print icon in the top right corner to print the paycheck.

View Your W-2 and 1095-C

In order to access W-2 forms through Employee Self-Service, you must first be enrolled in Duo.

If you left employment during the year, you have access to Employee Self-Service. Keep in mind, you probably no longer have access to Campus Connection, but your access to Employee Self-Service remains active until May 1 of the following year. If you haven’t accessed Employee Self-Service in the last 90 days, it is likely your password has expired.

Any current or former employees who have not accessed Employee Self-Service in the last 90 days will need to click on the link below to reset your password. In addition, if you have difficulties during the Employee Self-Service login process, you may also need to reset your password. Remember, Employee Self-Service passwords expire every 90 days.

How to Reset Your Password

1. Reset Employee Self-Service password
2. How to Access W-2 in Employee Self Service

   Please contact the help desk at 701-777-2222 and press #0 if you have any issues with DUO or pop-up blockers.

   The Office of Human Resources is unable to assist with these issues. 
   
   Login to HCM Employee Self Service 
   
   On the Employee Self Service Homepage, click on the Payroll Tile.
   
   You will be required to verify your identity with DUO.  Please select the correct method for you and sign in. 
   
   If you cannot authenticate with DUO or are experiencing any issues with DUO, please call 701-777-2222 and press #0.  
   UND Payroll cannot assist with DUO issues. 
   
   In the left navigation click on View W-2/W-2c Forms 
   
   On this page under the Tax Year column you will see current year.  Click on Year End Form.  
   
   If your W-2 does not appear when you click “Year End Form” then your popup blocker is most likely not allowing the W-2 to open.
   Call 701-777-2222 and press #0 for assistance from the Help Desk. 
   
   A page with a PDF download will come up.  Click the link to open PDF.  Your W-2 will open and you can print it off. 

3. Instruction to consent to receive electronic W-2 and 1095-C
4. Login to HCM: Employee Self Service

W-2 Consent

• Choose Employee Self Service
• Choose Payroll tile
• Choose W-2/W-2c Consent
• Check the box indicating you give consent and submit
• To Verify your identity, enter password and continue
• A message confirming your consent will show up

1095-C Consent

• In the navigation menu on the right, select Self Service
• Choose Benefits
• Choose 1095-C
• Check the box to consent and submit
• To verify your identity, enter password and continue
• A message confirming your consent will show up

Set up Direct Deposit

• Log on to HCM Employee Self-Service using your UND log in credentials (firstname.lastname).
• Click on Employee Self Service Homepage.
• Click on Payroll tile.
• Click on Direct Deposit tile.
• Click on the Direct Deposit that you need to setup or update.
• Input your direct deposit information.
  • Your routing number is the first sequence of numbers on your check blank. 
  • Your account number is the second sequence of numbers on your check blank. 
  • Your account type is the type of account you have (checking or savings)
  • Deposit type is the quantity of your funds you would like to go into your account
    • Percentage: A particular percentage of your check that you’d like to go to an account
    • Amount: A specific dollar amount that you’d like deposited
    • Balance: The remaining balance of your check after funds have gone to other accounts set up for your direct deposit. If you only have one account it will receive all the funds and should be set as your balance account. Your balance account should be listed as 999. You should not have an amount or percentage in the amount or percentage box for your balance account.

Other Direct Deposit Tips

• You can only have one balance account
• If you want to delete an account, click on the “delete” option to the right of the account.
• If you want to change you balance account, click on the “edit” option to the right of the balance account and enter in new information.

If you have any other questions, please call 701.777.6973.

Quick Tips

• Change Your NDUS Identifier
• Claim Account/Reset Password
• DUO Authentication
• Change of Address

On-boarding Via Self-Service

1. Click the Personal Details Tile on the ESS Homepage
2. Complete all the items in the list on the left side of the page
3. Go back to the ESS Home Page and click on the Payroll Tile
4. Complete the Direct Deposit and the Tax Withholding (W-4)
   • When completing the W-4 please make sure to follow these instructions.  Note: Adobe Reader required to download PDF, not available on a mobile device.
   • From the Employee Self Service homepage, select the Payroll tile then, Tax Withholding in the left column.  A page will open showing your Company name, Status, Forms Types, Jurisdiction and Withholding Details.
   • To update the Federal withholding status, select the arrow > on the right.
   • Follow this link for instructions on opening the W-4 in Adobe Reader to allow online submission.  Employee Self Service
   • A window will open with special instructions that you should read before continuing.  It is important to know that when you update your federal tax withholding status, it will NOT automatically update your state tax withholding status.  If you want to update your state tax withholding status, do it separately starting in the Tax Withholding page.
   • A warning message comes up.  Selecting OK will open the updateable form in PDF format.  Selecting Cancel will cancel the transaction and you can go to your Office of Human Resources department to complete the necessary forms to update your tax withholding status.
   • When OK is selected the PDF form will open in a separate window.  Your Name, SSN, Address, Employee's Signature, Date, Employer's Name, Employer's Address and EIN will all be prepopulated.  The SSN is masked and only shows the last 4 digits.  Lines 3 through 7 will be editable.  Complete the form and then select the Green Submit Button located in the bottom right corner of the form.
   • You are then prompted to enter your User Name and Password. (enter the same User Name and Password used to log in to HCM)
   • The data is then uploaded to the HCM system to update your federal tax withholding status.  You can save or print a copy of the W-4 for your records. You will also receive an email notification of the update.
   • Then go back to the Tax Withholding page and complete the process for your state tax withholding.
     • You will not be prompted again to enter your User Name and password if you kept the PDF page open.
     • State tax withholding forms are available for every state that has state tax withholding and they accept the Federal W-4 and/or the state's own W-4.
     • The SSN is masked in the state forms and only shows the last four digits.

Getting Access

• Getting a U-Card
• Setting Up Email
• UND Alerts
• Faculty Parking

Employee Self Service FAQs