W-2 Access and W-4 Information
W-2 and W-4 Resources
A new version of the W-4 was released for 2020. There is no requirement to complete a new W-4.
Please contact the help desk at 701.777.2222 and press #0 if you have any issues with
DUO or pop-up blockers. The Office of Human Resources is unable to assist with these
issues.
Login to HCM Employee Self Service
On the Employee Self Service Homepage, click on the Payroll Tile.
You will be required to verify your identity with DUO. Please select the correct
method for you and sign in.
In the left navigation click on View W-2/W-2c Forms
On this page, under the Tax Year column you will see current year. Click on Year End
Form.
If your W-2 does not appear when you click “Year End Form” then your popup blocker
is most likely not allowing the W-2 to open. Call 701.777.2222 and press #0 for assistance
from the Help Desk.
A page with a PDF download will come up. Click the link to open PDF. Your W-2 will
open and you can print it.
Tax Withholding Instructions
From the Employee Self Service homepage, select the Payroll tile then Tax Withholding tile. A page will open showing your Company name, Status, Form Types, Jurisdiction and Withholding Details:
To update the Federal withholding status, select the arrow > on the right.
A window will open with special instructions that you should read before continuing. It is important to know that when you update your federal tax withholding status, it will automatically update your state tax withholding status except for an Additional Amount for North Dakota. If you want to update your state tax withholding for an Additional Amount for North Dakota, do it separately starting in the Tax Withholding page.
NOTE: Adobe Acrobat Reader required to download PDF. Not available on a mobile device.
Read all information on the screen so you follow the instructions correctly. When ready, click the Arrow in the Form Description box. A message will pop up. Read the messag and select OK. A warning message will pop up. Choose OK.
Selecting OK will open the updateable form in PDF format. Selecting Cancel will cancel
the transaction and you can go to your Payroll department to compete the necessary
forms to update your tax withholding status.
When OK is selected the PDF form will open in a separate window. Your Name, SSN, Address,
Employee’s Signature, Date, Employer’s name, Employer’s Address and EIN will all be
prepopulated. The SSN is masked and only shows the last 4 digits. Step 1(c) through
Step 4 are editable. Complete the form and then select the green Submit button located
in the bottom right corner of the form.
You are then prompted to enter your User name and Password (enter the same User name and password used to log in to HCM)
The data is then uploaded to the HCM system to update your federal tax withholding status. You can save or print a copy of the W-4 for your records. You will also receive an email notification of the update.
- If you want to update or add an Additional Amount for North Dakota state tax withholding go back to the Tax Withholding page and complete the process for your state tax withholding.
- You will not be prompted again to enter your User Name and password if you kept the
PDF page open.
State tax withholding forms are available for every state that has state tax withholding and they
accept the Federal W-4 and/or the state’s own W-4. - The SSN is masked in the state forms and only shows the last for digits.For North Dakota, only step 4(c), Extra withholding, is editable.
Note: Any updates made for federal withholding will NOT automatically update Minnesota. If you want to update your Minnesota state tax withholding do it separately starting in the Tax Withholding page.
Help
If you have any technical difficulties you can reach the help desk at 701.777.2222 during the following times:
- Monday - Thursday: 8 a.m. to 8 p.m.
- Friday: 8 a.m. to 4:30 p.m.
- Saturday: 12 to 4 p.m.
- Sunday: 4 to 8 p.m.