HCM Access Request Procedure

HCM Security Access Request Form – Initiator Instructions

Overview

• This form is used to request security changes for an employee. As an initiator, your role is to provide accurate details to support the request.

Navigating to the Form

• Go to the GT eForms homepage in HCM. Click the Homepage dropdown in the left corner and choose GT eForms homepage.
• Click the Dept Security Request tile.
• In the left navigation panel, select Dept Security Request Form.
• On the search screen enter the employee’s Empl ID or other search criteria to load the form.

Form Segments

• Header Segment
  • Displays basic employee information.
• Description Segment
  • Position Profile (optional): Dropdown with common departmental roles. Use only when adding roles.
  • Security Request Description (required): Describe the security to be added, removed, or modified. Include specific details and business reason. Role names are not required, just a description of what access is needed. 

Submission Tip

• Provide clear and complete descriptions to help your campus CACO assign the correct security. Example: Need Job Data access, running register and actuals, query viewer access.

Data Privacy and Query Statement of Understanding

• All new employees must complete the Data Privacy training before roles are granted.
• If query access is requested, the Query Statement of Understanding within HCM must be completed. If requesting QM2 role which allows query modification, query training must be completed prior to granting that access.