Event Approval Form
UND recognizes the positive impact of social engagement and participation in campus activities. UND will strive to provide students, faculty, staff and campus visitors with opportunities to engage in campus events outside the classroom while mitigating the spread of COVID-19. Given the fluid nature of COVID-19, event plans may need to be adjusted as conditions change to support the health and safety of the campus community.
Event Approval Process
Before filling out the Activity/Event Approval form, please read and review the Event Policy and the Event Approval Form Instructions to understand the processes and requirements that are the applicant's responsibility by filling out this form.
Step 1 - Request Approval
Request approval from divisional vice president for any in-person event request. A detailed email describing your event and safety protocols should be sent to the divisional vice president requesting approval. Virtual events do not require divisional approval and the form can be submitted as normal.
Step 2 - Complete Event Approval Form
Complete and submit Event Approval Form at least two (2) weeks prior to event date. If an in-person event, attach a copy of the approval email from the divisional vice president.
Step 3 - Wait for Approval
Await approval and further instructions from the Office of Safety.
How to Submit Event Approval Form
Activity/Event Approval form must be submitted at least 2 weeks before the proposed event is to occur. Office of Safety reserves the right to deny requests not received two weeks in advance. Activity/Event approval or denial will be communicated via email to the contact person provided.
To submit the form, please do one of the four methods:
Complete the online form by using the UND Incident Reporting tool (click "Report a New Incident" and select "Activity/Event Approval Form" or "Virtual Activity/Event Approval Form" from the drop-down options).
2. PDF Form
Save the completed PDF form to your hard drive. Completed forms can be emailed as an attachment to UND.specialevents@UND.edu.
For Virtual Events, please use the Virtual PDF form. Right click the Activity/Event Approval form link below & select "Save As Target". Save the file in a known location & fill out the appropriate information.
Mail the completed form to:
Office of Safety
3851 Campus Rd. Stop 9031
Grand Forks, ND 58202
Fax the completed form to: 701.777.4132.