Event Approval Request Form
UND recognizes the positive impact of social engagement and participation in campus activities.
UND will strive to provide students, faculty, staff and campus visitors with opportunities to engage in campus events outside the classroom. Event plans may need to be adjusted as conditions change to support the health and safety of the campus community.
Event Approval Process
Before filling out the Activity/Event Approval Request form, please read and review the Event Policy to understand the processes and requirements that are the applicant's responsibility by filling out this form.
Reserve Space/Location
Request reservations by contacting the appropriate department and/or building/location contact. Complete any paperwork required by the department/location as applicable (contracts, facilities use agreements, etc.).
Ensure that the location contact is aware of the needs of the event such as building access (EDA/Keys), utilities, set-up, security, etc.
If the event is outside of normal business hours (Monday - Friday, 8 a.m. - 4:30 p.m.), there may be a requirement to have a UND staff/faculty member present at the time of the event. The preferred location for outside of normal business hours (Monday - Friday, 8 a.m. - 4:30 p.m.) is the new Memorial Union.
Virtual events do not require reservations and the form can be submitted as normal.
Complete Event Approval Form
Complete and submit Event Approval Request Form at least two (2) weeks prior to event date. Ensure that all fields are completed as they apply to the event. Send any additional information to UND.specialevents@UND.edu referencing the same event name in the subject line.
Wait for Approval
Await approval and further instructions from the Office of Safety.
Event Approval Request Forms are reviewed approximately two (2) weeks prior to the requested date of event. Once the form is received, review will take on average two days.
How to Submit Event Approval Request Form
An Activity/Event Approval Request form must be submitted at least two (2) weeks prior
to the proposed event date. The Office of Safety reserves the right to deny requests
not received two weeks in advance.
Activity/Event approval or denial will be communicated via email to the contact person
provided.
Online
Complete the online form at least two weeks prior to the proposed event date.