FAQs
Submit a sourcing request form in Jaggaer. The person whom is submitting should include a scope of work, technical data sheets, any additional information regarding the service that is needed. If a sourcing request is not applicable, then an Alternate Procurement Form (APR) must be filled out in Jaggaer with the supporting documentation.
Please contact Procurement to discuss. General guidelines for the establishment of a punchout are:
- Annual minimum spend of $100,000 or in excessive of 500 orders placed annually
- A long‑term contract must be in place, typically established through an RFP or competitive bid process.
- The vendor must have the technical capability to integrate with UND Marketplace.
The DUNS No. and the registration of a vendor in SAM are required only if federal funding is being used and the purchase is valued at $25,000 or more.
The Conflict of Interest policy is located on the Research Development and Compliance's website.
All agreements need to be reviewed by the General Counsel’s Office if not using UND approved templates. After General Counsel’s Office approval or if it is an approved UND template, follow the Contractual Signature Listing for the appropriate signature.
When a department employs a consultant, this consultant agreement needs to be completed by the department, before the consultant begins working. Contact Procurement & Payment Services for services over $10,000.
Follow the Contractual Signature Listing for the appropriate signature.
When a department employs a guest speaker, this speaker agreement needs to be completed by the department, before the guest speaker begins the speaking engagement. Contact Procurement & Payment Services for services over $10,000.
Follow the Contractual Signature Listing for the appropriate signature.
The department that is making the purchase, unless instructed otherwise.
Yes, if no terms and conditions are attached. Make sure to review the entire invoice as they may reference terms and conditions in the small print on the invoice.
Contact Procurement & Payment Services if changes are needed to Insurance Requirements. Other changes made to the format will need to be approved by the General Counsel Office.
Certificate of Insurance (COI) should be received when the requestor is working with the vendor. It is important to make sure the COI matches the terms of the contract. Contact Procurement & Payment Services if there are questions.
Payment Card Industry (PCI) manages the security standards with focus on payment account security throughout the transaction process. Payment card data is highly sensitive and therefore must meet these compliance standards.
The major credit card companies (VISA, MasterCard, Discover, and American Express) published a uniform set of data security standards that ALL merchants must comply with in connection with the acceptance of payment cards. Therefore, a Third Party Vendor processing payments on behalf of the University of North Dakota is required to provide all requested PCI related information and be approved by the PCI Committee prior to entering into a contract with UND. Examples of information required include but are not limited to a copy of the Attestation of Compliance, Service Provider, Payment Application and Version.
For further information on PCI: Policy
Please use the line level of the requisition in Jaggaer to input your multiple funding sources. This will allow you to split per quantity or percentage. The Purchase Requisition will be routed to all Departments for approval prior to arriving to Procurement & Payment Services for processing.
Every UND Employee has access to Jaggaer via Single sign-on.
Please contact your department admin to ensure that your role in Jaggaer (IE Requestor, Approver, PI Approver, ect.) is accurate.
Please complete the Access Request Form under Forms and Links in Jaggaer.
Yes, you can assign a delegate to approve on your behalf. Please see page 45 of the Jaggaer User Manual to assign a substitute approver. To request a copy of the Jaggaer User Manual, please contact UND.PPS@UND.edu.
Gather the information you will need to enter the payment request: method of procurement (under $10k, solicitation, APR, existing contract, exemption, emergency purchase, subaward) an invoice, the supplier/vendor name, business purpose and funding string.
Select Pay an invoice on the home screen of Jaggaer, next click the payment request form. Fill out the form accordingly and attach the invoice. Please be sure to select the correct procurement method.
Select Add and Go to Cart. From here enter correct commodity code, business purpose and funding string. If this is not a non-standard IT request, enter NA in the non-standard IT tracking number as well as software name.
Ensure all fields are completed appropriately. You may now assign to a requestor or place the requisition.
Please complete the Non-Standard IT Request form in Jaggaer under Forms and Links. UIT will review if similar software is readily available, if it is not, Procurement will discuss next steps.
The department requesting the purchase of the software is responsible for contacting the General Counsel's Office for review and approval of contracts or agreements.
To justify sole source, you must be able to identify why this product is unique or a true sole source, as well as why the competitors’ products do not meet your needs. You can find this form within Jaggaer under Forms & Links.