Vehicle Travel

Employees are to use a State Fleet vehicle for business travel whenever possible.

Vehicle Guidelines

• If a state fleet vehicle is not used, the employee’s supervisor must approve the reimbursement by signing the personal vehicle mileage claim located on the UND Travel Expense Voucher.
• If an employee is involved in a motor vehicle crash in their personal vehicle while on state business travel, the ND Risk Management Fund will not provide coverage for damages to the vehicle or respond to a liability claim. 
• The owner’s vehicle insurance is primary and must cover any claims and costs.  The vehicle owner is also responsible for any deductibles and rate increases resulting from the claim. Contact the Office of Risk Management with questions.

Rental Cars

When traveling where a rental car is required, the preferred method of payment is the University Pcard. Additional insurance is NOT reimbursed. Contact the Office of UND Risk Management for more information related to vehicle liability on state-rented vehicles.