Fiscal Year End
Departments should use fiscal year end deadlines to ensure timely process of transactions.
Situations may occur that require processing outside of the dates listed below. Please consult your division’s Chief Business Officer, or Procurement & Payment Services at UND.pps@UND.edu for additional guidance.
2024 Fiscal Year End Deadlines
After all transactions have posted to the ledger for fiscal year 2024, central finance will notify departments that the actuals ledger has closed.
For additional information on each of the dates below, please review the associated Fiscal Year End 2024 Fact Sheets.
| Date | Deadline Type |
|---|---|
| June 21 |
Last day to place an order through UND Marketplace (Jaggaer) and have the possibility of it being posted using FY24 funding. If an order submitted before June 21 is not fully receipted before July 9 with a receipt date of June 30 or earlier and not fully invoiced as of July 9, it will not be paid using FY24 funds and will be rolled over to FY25. Questions? UND.pps@UND.edu |
| June 22 - 30 |
UND Marketplace (Jaggaer) orders placed during this time period will be held by UND PPS and not submitted to suppliers until July 1. Questions? UND.pps@UND.edu |
| June 26 |
Accounts Receivable charges and credits are due by 4:30pm. Questions? melissa.dietrich@UND.edu |
| June 27 |
All electronic departmental deposit forms and the delivery of the associated cash/checks are due in the dropbox at 1301 Ralph Engelstad Arena Drive OR in the drop box located in Twamley, Room 107. Questions? Contact your division’s finance department or Central Finance at UND.treasury@UND.edu All payments on student accounts, the associated check, and account number must be delivered to One Stop Student Services by 3:00 pm, located in the Memorial Union Room 302. |
| June 28 |
Any credit card transactions that occurred on June 28 where the credit card terminal can be closed by 3:00 PM on June 28 should be submitted as a departmental deposit on June 28. |
| July 1 |
Last day to submit payroll retroactive forms for fiscal year 2024. Questions? Consult your division’s finance department or payroll services at trish.muir@UND.edu |
| July 1 |
Orders placed in UND Marketplace (Jaggaer) during the hold period will budget check against the FY24 budget and then be submitted to suppliers. Questions? UND.pps@UND.edu |
| July 9 |
Last day to receipt a product to June 30 and have all invoice approvals completed for purchases made in UND Marketplace (Jaggaer). Questions? UND.pps@UND.edu |
| July 10 |
Last day for a June payment request to be approved by the department and routed to payment services for payment with FY24 funds. Last day to approve and route a FY24 travel and expense report to central finance for review. Last day for a journal voucher to be approved for posting to FY24. Questions? UND.pps@UND.edu |
| July 11 |
Last day for non-payroll expenses to post to state grants Questions? Contact your Grant & Contract Accounting Grants Officer |
| July 12 |
Last day for a journal entry or journal import to be approved and routed to central finance for review to post to FY24. Questions? Contact your division’s finance department or central finance at und.journalimports@UND.edu |
Additional Departmental Deadlines
June 26
Last day to submit a request for an Emplid# and/or External Org ID for AR transactions.
Accounts Receivable charges and credits are due by 4:30 p.m.
Note: Accounts Receivable transactions cannot be backdated. If goods or services were provided by UND on or before 6/30/23 and were not posted to the accounts receivable system, please contact jodi.morgan@und.edu.
Accounts Receivable Fiscal Year End Fact Sheet
Contact
Please consult your division’s Chief Business Officer or the Office of Student Finance at melissa.dietrich@UND.edu for additional guidance.
June 28
Deposits must be received by the UND AA&F (Gorecki Alumni Center), 3501 University Ave, by 1 p.m. on Friday, June 28, 2024.
July 5
Transactions received by the UND Alumni Foundation after July 5 will be processed and charged to FY25.
*Note: A transaction must be fully approved (including central finance approval) by July 5 to be reimbursed by the Alumni Foundation in FY24.
Contact
Please consult your division’s Chief Business Officer or the Controller’s office at jodi.morgan@und.edu for additional guidance.
For use by departments in the timely processing of deposits. Situations may occur that require processing outside of the dates listed below.
June 27
Checks/Cash Departmental Deposits:
All payments (cash or checks) received by a department on or before June 27, must
be submitted for
deposit by June 27. Please complete an electronic deposit form and drop off cash and checks at the drop
box located at 1301 Ralph Engelstad Arena Drive OR in the drop box located in Twamley,
Room 107.
Credit Card
Credit Card Departmental Deposits:
All credit card payments received by a department on or before June 27, must be submitted
for deposit
by June 28. If it is possible for a department to close their credit card terminal
for June 28 by 3:00 PM on
June 28, please submit these credit card payments on June 28. Credit card payments
for any credit card
terminals that are closed after 3:00 PM on June 28 will be processed in July 2024.
Checks related to student accounts:
Departments who are submitting checks to be applied to a student account, please submit
checks and
student ID to One Stop Student Services, Memorial Union Room 302, no later than 3:00
pm on June 27.
Please do not drop student payments in the 1301 Ralph Engelstad Arena Drive or Twamley
dropboxes.
Any checks related to student payments dropped in the 1301 Ralph Engelstad Arena Drive
or Twamley
dropboxes will not be processed by the end of the fiscal year.
Departmental Deposits Fiscal Year End Fact Sheet
Contact
Please consult your division’s Chief Business Officer or central finance at UND.treasury@UND.edu for additional guidance.
July 11
All State‐funded awards ending June 30, 2024, must be FINAL invoiced by July 15, 2024.
Therefore, it is
critical for departments to ensure all expenses have posted in time for G&C to complete
final invoicing by
the July 15 due date.
In order to meet this deadline, G&C is requiring all expenses on state grants to be
approved and posted in
PeopleSoft Finance by the end of day on Thursday, July 11, 2024. This includes vouchers,
journal entries/imports, journal vouchers, and travel & expense reports. If you are
aware of a pending expense
that will not post by this date but that should be invoiced on 7/15, you must inform
your grants officer via email by 4:30 PM on July 11. The email should be flagged as
high importance and the subject line should
read “TIME SENSITIVE.”
Please note that Central Finance may have a later deadline to submit a FY2024 transaction.
If you need to
process a FY2024 expense on a State‐funded grant, you must ensure this expense is
submitted and posted by the G&C deadline of July 11. Without prior notification, any
items posting after this date
become the responsibility of the department.
Grants and Contracts Fiscal Year End Fact sheet
Contact
If you need additional guidance with the fiscal year end close out of your State of North Dakota grant award, contact your Grant & Contract Accounting Grants Officer.
Grants and Contracts Accounting[BROKEN LINK]
For use by departments in the timely processing of transactions. Situations may occur that require processing outside of the dates listed below.
July 12
Last day for a journal entry or import to be approved and routed to central finance for posting.
Note: The journal entry or import must pass all edit checks, budget checks, and approvals by July 12th.
Note: Any journal entry or journal import received in Central Finance after July 12
for correction of a FY24 transaction that is not associated with a grant project will
be deleted
and will not be processed in FY24 or FY25. Exceptions may be made if the correcting
transactions are associated with grant projects in which the correcting entry will
post to FY25, but not back to FY24.
Journal Entry or Journal Import Fiscal Year End Fact Sheet
Contact
Please consult your division’s finance department or central finance at jodi.morgan@und.edu or brandon.wallace@und.edu for additional guidance.
For use by departments in the timely processing of transactions. Situations may occur that require processing outside of the dates listed below.
The journal voucher must correspond with the date of the original voucher. If the
original voucher date is
7/1/2023 ‐ 6/30/2024, the correcting journal voucher must be dated in FY24. If the
original entry posted
after 6/30/2024, the correcting journal voucher must be dated in FY25.
July 10
Last day to approve a FY24 journal voucher to be routed to payment services for review.
*Note: For the journal voucher to be processed in FY24, the journal voucher must be at the AP audit review by the end of the day on July 10.
Journal Voucher (correction of a voucher payment) Fiscal Year End Fact Sheet
Contact
Please consult your division’s Chief Business Officer or payment services at UND.pps@UND.edu for additional guidance.
May 31
Last day to reallocate JP Morgan purchasing card transactions from May 1 – May 15.
June 5
Last day to reallocate JP Morgan purchasing card transactions from May 16 – May 31.
June 12
Last day to reallocate JP Morgan purchasing card transactions from June 1 – June 6.
June 19
Last day to reallocate JP Morgan purchasing card transactions from June 7 – June 13.
June 26
Last day to reallocate JP Morgan purchasing card transactions from June 14 – June 23.
July 3
Last day to reallocate JP Morgan purchasing card transactions from June 21 – June 30.
*Keep in mind that purchases made near the end of the month may or may not post to that month based on the vendor’s processing guidelines. Example: a purchase made by a UND employee with a purchasing card on June 28 may not post to JP Morgan until July. This is a July transaction and will post to the next fiscal year.
JP Morgan Purchasing Card Transactions Fiscal Year End Fact Sheet
Contact
Please contact PPS at UND.pps@UND.edu for additional guidance.
For use by departments in the timely processing of transactions. Situations may occur that require processing outside of the dates listed below.
July 1
Retroactive adjustments are strongly discouraged. This is the last day to submit any FY24 retroactive adjustments to be processed.
July 9
Review registers for PPE 6/30 (final payroll for FY24).
July 10
Confirm PPE 6/30 (final payroll for FY24).
July 15 Payday (Pay Period June 16-30)
Salary and all fringes will be accrued back to FY24.
The salary and fringes backdated to FY24 excludes the health insurance expense. The health insurance expense is posted to FY25, not FY24.
July 31 Payday (Pay Period July1-16)
Salary and all fringes will be charged to FY25.
Payroll Fiscal Year End Fact Sheet
Contact
Please consult your division’s Chief Business Officer or payroll services at trish.muir@UND.edu for additional guidance.
For use by departments in the timely processing of transactions. Situations may occur that require processing outside of the dates listed below.
June 21
Last day to place an order through UND Marketplace (Jaggaer) and have the possibility of it being paid using FY24 funding. If an order submitted before June 21 is not fully receipted before July 9 with a receipt date of June 30 or earlier and not fully invoiced as of July 10, it will not be paid using FY24 funds and will be rolled over to FY25.
June 22-30
UND Marketplace (Jaggaer) orders placed during this time period will be held by UND PPS and not submitted to suppliers until July 1.
July 1
Orders placed in UND Marketplace (Jaggaer) during the hold period will budget check again the FY25 budget and then be submitted to suppliers.
July 9
Last day to receipt a product back to June 30th in UND Marketplace (Jaggaer) (invoice must also be received in UND Marketplace) and last day to submit a Payment Request form for FY24 goods and or service invoices held by the department.
Marketplace (Jaggaer) Fiscal Year End Fact Sheet
Contact
Please consult your division’s Chief Business Officer or PPS at UND.pps@UND.edu for additional guidance.
For use by departments in the timely processing of transactions. Situations may occur that require processing outside of the dates listed below.
July 10
Last day to approve an FY24 expense report to be routed to central finance for review. For the expense report to be processed in FY24, the expense report must be at the AP audit review by the end of the day on July 10.
Travel and Expense Report Fiscal Year End Fact Sheet
Contact
Please consult your division’s Chief Business Officer or payment services at UND.pps@UND.edu for additional guidance.