Fiscal Year End
Departments should use fiscal year end deadlines to ensure timely process of transactions.
Situations may occur that require processing outside of the dates listed below. Please consult your division’s finance department, or central accounts payable at UND.pps@UND.edu for additional guidance.
2022 Fiscal Year End Deadlines
After all transactions have posted to the ledger the fiscal year, central finance will notify departments that the actuals ledger has closed.
| Date | Deadline Type |
|---|---|
| June 24 | Last day to place an order through UND Marketplace (Jaggaer) and have the possibility of it being posted using FY22 funding. If an order submitted before June 26 is not fully receipted before July 10 with a receipt date of June 30 or earlier and not fully invoiced as of July 10, it will not be paid using FY22 funds and will be rolled over to FY23. |
| June 25 - 30 | UND Marketplace (Jaggaer) order placed during this time period will be held by UND PPS and not submitted to suppliers until July 1, |
| June 28 | Accounts Receivable charges and credits are due by 4:30pm. |
| June 29 |
Please watch for communication in June regarding an upcoming change to the departmental deposit process. The process for departmental deposits will transition from the current electronic form to a process in Campus Solutions. Training documents will be provided to campus, however, this change may occur prior to fiscal year-end. |
| July 1 |
|
| July 8 | Last day for expenses on state grants to be processed by Grants and Contracts Accounting. |
| July 11 |
|
| July 15 | Last day for a journal entry or journal import to be approved and routed to central finance for review to post to FY22. |
Fiscal Year End Summary Deadlines
Fiscal Year Invoice Decision Assistance
Additional Departmental Deadlines
June 28
Last day to submit a request for an Emplid# and/or External Org ID for AR transactions. Accounts Receivable charges and credits are due by 4:30 p.m.
Accounts Receivable Fiscal Year End Fact Sheet
Contact
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June 30
Deposits must be received by the UND AA&F (Gorecki Alumni Center), 3501 University Ave, by 1 p.m. on Thursday, June 30, 2022.
July 6
Transactions received by the UND Alumni Foundation after July 6th will be processed and charged to FY23.
A transaction must be fully approved (including central finance approval) by July 6 to be reimbursed by the Alumni Foundation in FY22.
Alumni Foundation Transactions Fiscal Year End Fact Sheet
Contact
For use by departments in the timely processing of deposits. Situations may occur that require processing outside of the dates listed below.
July 29
All payments (cash, checks, or credit card transactions) received by a department on or before June 29th must be submitted for deposit by June 29th. Please complete an electronic deposit form and drop off cash and checks at the drop box, located in Twamley, Room 107.
Departments who are submitting checks to be applied to an account of an external organization (EXT ORG) or student account, please submit checks and external org ID or student ID to One Stop Student Services, Memorial Union Room 302, no later than 4:00pm on June 29th.
Please do not drop external organization student payments in the Twamley Dropbox. These need to be delivered directly to One Stop Student Services.
Departmental Deposits Fiscal Year End Fact Sheet
Contact
July 8
All expenses on state grants must be processed by Friday, July 8, 2022. Any items not processed by this date become the responsibility of the department.
July 15
Grants and Contracts is required to submit June invoices for state funded awards no later than July 15, 2022. State agencies do not grant special permission to rebill or extend the July 14, 2022 deadline.
On July 15, 2022 at 3;00 pm, G&C will set state funded projects with an end date of June 30, 2022 to "hold" in PeopleSoft Finance. The hold status will prevent any transaction such as payroll or operating expenses from posting against a project. This process will help lessen the possibility of cost transfers after the award has ended. All expenses attempting to post after 3:00 pm on July 15, 2022, including back-dated expenses, will become the responsibility of the department.
Grants and Contracts Fact sheet
Contact
For use by departments in the timely processing of transactions. Situations may occur that require processing outside of the dates listed below.
July 15
Last day for a journal entry or import to be approved and routed to central finance for posting.
*Note-the journal entry or import must pass all edit checks, budget checks, and approvals by July 15th.
*Note-any journal entry or journal import received in central finance after July 15th for correction of a FY22 transaction that is not associated with a grant project will be deleted and will not be processed in FY22 or FY23. Exceptions may be made if the correcting transactions are associated with grant projects in which the correcting entry will post to FY23, but not back to FY22.
Journal Entry or Journal Import Fact Sheet
Contact
For use by departments in the timely processing of transactions. Situations may occur that require processing outside of the dates listed below.
*Note-the journal voucher must correspond with the date of the original voucher. If the original voucher date is 07/01/2021 - 06/30/2022, the correcting journal voucher must be dated in FY22. If the original entry posted after 6/30/22, the correcting journal voucher must be dated in FY23.
July 11
Last day to approve an FY22 journal voucher to be routed to payment services for review.
*Note! For the journal voucher to be processed in FY22, the journal voucher must be at the AP audit review by the end of the day on July 11.
Contact
June 1
Last day to reallocate JP Morgan purchasing card transactions from Apr 30 – May 15.
June 8
Last day to reallocate JP Morgan purchasing card transactions from May 16-May 31.
June 15
Last day to reallocate JP Morgan purchasing card transactions from June 01-June 06.
June 22
Last day to reallocate JP Morgan purchasing card transactions from June 07-June 13.
June 29
Last day to reallocate JP Morgan purchasing card transactions from June 14-June 20.
July 6
Last day to reallocate JP Morgan purchasing card transactions from June 14-June 20.
*Keep in mind that purchases made near the end of the month may or may not post to that month based on the vendor’s processing guidelines. Example: a purchase made by a UND employee with a purchasing card on June 28 may not post to JP Morgan until July. This is a July transaction and will post to the next fiscal year.
JP Morgan Purchasing Card Transactions Fact Sheet
Contact
For use by departments in the timely processing of transactions. Situations may occur that require processing outside of the dates listed below.
July 1
Retroactive adjustments are strongly discouraged. This is the last day to submit any FY22 retroactive adjustments to be processed.
July 8
Review registers for PPE 6/30 (final payroll for FY22).
July 12
Confirm PPE 6/30 (final payroll for FY22).
July 15 Payday (Pay Period June 16-30)
Salary and all fringes will be accrued back to FY22.
The salary and fringes backdated to FY22 excludes the health insurance expense. The health insurance expense is posted to FY23, not FY22.
July 29
Salary and all fringes will be charged to FY23.
Contact
For use by departments in the timely processing of transactions. Situations may occur that require processing outside of the dates listed below.
June 24
Last day to place an order through UND Marketplace (Jaggaer) and have the possibility of it being paid using FY22 funding. If an order submitted before June 25 is not fully receipted before July 11 with a receipt date of June 30 or earlier and not fully invoiced as of July 11, it will not be paid using FY22 funds and will be rolled over to FY23.
June 25-30
UND Marketplace (Jaggaer) orders placed during this time period will be held by UND PPS and not submitted to suppliers until July 1.
July 1
Orders placed in UND Marketplace (Jaggaer) during the hold period will budget check again the FY23 budget and then be submitted to suppliers.
July 11
Last day to receipt a product back to June 30th in UND Marketplace (Jaggaer) (invoice must also be received in UND Marketplace) and last day to submit a Payment Request form for FY22 goods and or service invoices held by the department.
Marketplace (Jaggaer) Fact Sheet
Contact
For use by departments in the timely processing of transactions. Situations may occur that require processing outside of the dates listed below.
July 11
Last day to approve an FY22 expense report to be routed to central finance for review. For the expense report to be processed in FY22, the expense report must be at the AP audit review by the end of the day on July 11.
Travel and Expense Report Fact Sheet
Contact