P-Card
The Purchasing Card program delegates the authority and capability of purchasing low dollar items directly to Cardholders, allowing them to purchase goods faster and easier. The program authorizes the use of a Purchasing Card for individual transactions up to and including $9,999.
Questions regarding the Purchasing Card Program should be directed to UND.pcard@UND.edu
P-Card Resources
- P-Card Users Manual: Use to view what are allowed and not allowed purchases.
- Purchasing Card Training
- Sales Tax
- P-Card How to Presentation (October 2021)
- P-Card How to Video
- P-Card Monthly Detailed Calendar
- P-Card Checklist
- P-Card Travel Agreement
- Gift Card Guidance
- Gift Card Tracking and Reporting
- NDUS P-Card Policy and Procedures
P-Card Limit
The monthly credit limit is $9,999. To request card limit change please completed the P-Card Change Request Form.
Procurement & Payment Services has the ability to place larger transactions. Create a Purchase Requisition and select ‘Purchasing will place order on P-Card’ under Order Placement Instructions or you may put a note to request a P-Card waiver.
Cancel P-Card
Email the Purchasing Card Change Request form to the und.pcard@und.edu. The canceled card will then be given to your supervisor. The supervisor is responsible for shredding and disposing of the card.
Running P-Card Statements
Cardholders can run their statement of account report on the sixth of every month. Statement is due to Procurement & Payment Services, via email, by the 20th of each month.
Late statements will receive a violation.
Contact JPMorgan Chase 1.800.270.7760 if there is a suspicious or fraudulent charge on your statement.
P-Card FAQ's
What if my Purchasing Card is declined?
Log into PaymentNet, go into Transactions, Authorizations/Decline to view what has been approved and declined. If change on purchasing card is necessary, please email und.pcard@und.edu.
What do I do if I need an emergency related credit limit increase during non-business hours?
If a cardholder calls the number on the back of the purchasing card with a travel or entertainment decline on their card, JPMorgan will first attempt to reach out to the Program Administrator to assist the cardholder. If they are unable to reach the Administrator they will attempt to assist the cardholder until the Program Administrator can be reached. They do not provide this for general purchasing or supply purchases, the cardholder must be on travel and have a relatable decline on the card for this assistance. JPMorgan will notify the Primary Program Administrator of anyone who received this assistance.
Can I change the funding source on my P-Card transaction?
Purchasing Card transactions can be reallocated in PaymentNet. The transactions for the first three weeks of the reporting period need to be changed by the 2nd of the following month and the transactions for the last week of the reporting period need to be changed by the 10th of the following month. If the transaction has already posted to the General Ledger, fund changes can be made via a Journal Voucher form.
The Program Administrator can change the default source on your Purchasing Card. Please complete the Purchasing Card Change Request form and email it to und.pcard@und.edu.
What if I am not able to activate my Purchasing Card?
Contact JPMorgan Chase 1.800.270.7760. You will be asked for a Social Security number. You will NOT provide your SSN you need to provide the last four digits of your Employee ID. If you are asked for a password it is UND.
PaymentNet
PaymentNet is a Web-based Purchasing Card management tool offered by JPMorgan Chase. In PaymentNet, Cardholders have the ability to view his or her activity and statements, match transactions with receipts, reassign Chart of Accounts, allocate transactions amongst various Chart of Accounts, and dispute transactions.
Cardholders are provided with access to PaymentNet, www.paymentnet.jpmorgan.com upon the successful completion of Purchasing Card Training. Contact pcard administrators if you need your password reset. If you have forgotten the password to your account, you can select "Forgot your password?" on the PaymentNet home page and JPMorgan will email you a new password.
- Instructions for Reallocating Purchasing Card Transactions
- Adding Notes in PaymentNet
- Statement of Account Cardholder Setup
- Department Reallocator Statement of Account Setup
Using PaymentNet
What do I do if I can't log into PaymentNet?
Select the “Forgot your Password” or “Forgot your Organization ID or User ID” on the PaymentNet home page. If you determine your account is locked, contact the program administrator.
Why do I have to register my computer every time I log into PaymentNet?
You will have to register your machine if you have “Delete browsing history on exit” checked under Internet Options or if you clear your cache and cookies.
How do I look up with my credit limits or available credit in PaymenyNet?
Sign into PaymentNet and click My Profile icon on top right of screen, then click on the Accounts tab. Click on your account hyperlink in the Account Number column.
Can I reallocate a P-Card Transaction in PaymentNet to a Grant and Contract fund?
Yes you can reallocate in JPMorgan similar to any other fund. Expenses should be in compliance with Grant policies and/or restrictions.