P-Card
The Purchasing Card program delegates the authority and capability of purchasing low dollar items directly to Cardholders, allowing them to purchase goods faster and easier. The program authorizes the use of a Purchasing Card for individual transactions up to and including $9,999.
Questions regarding the Purchasing Card Program should be directed to UND.pcard@UND.edu
Obtaining a P-Card
Before submission to request a P-Card please contact your Chief Business Officer/Finance contact in your department for guidelines.
- To obtain a P-Card complete the P-Card Course Instructions and review the P-Card Manual.
- Email the completed P-Card Application Form to und.pcard@UND.edu.
Obtaining a Waiver
A waiver can be requested for food/gift card purchases. The waiver must be requested before the purchase is made.
- To request a waiver email und.pcard@UND.edu.
- The written request must include business purpose, meal table function, location of purchase and estimated cost and any other relevant details.
- The P-Card team will use discretion when approving waivers.
Change Request/Cancellation
- The default monthly credit limit of the Pcard is $9,999.
- The default single transaction limit is $4,999.
Card Limit Changes
To request card limit changes please complete P-Card Change Request Form and submit to und.pcard@UND.edu
Cancel
To cancel your P-Card, email the Purchasing Card Change Request form to the und.pcard@UND.edu. The cardholder must return the P-Card to their supervisor, the supervisor is responsible for shredding and disposing of the card.
P-Card Statements
Cardholders can run their statement of account report on the 6th of every month.
Instructions to submit your Pcard Statement:
- Send your statement, receipts and supporting documentation to your supervisor for signature. The statement must be signed by the pcard holder AND supervisor.
- Submit your signed statement with receipts and supporting documentation to und.pcstatement@und.edu by the 20th of this month.
The body of the email must contain the following information:
The Statement of Account and supporting documentation must be emailed to und.pcstatement@und.edu by the 20th of each month. Receipts should be in chronological order. The email must be submitted with the following information in the body of the email in this single spaced format:
EMPLID: 0123457
Name: Smith,John
Last 4 digits of account number: 0123
Two Digit Month: 10
Calendar Year (YYYY): 2025
List your last name comma first name (without spaces). The two-digit month is the month of the statement i.e. if the header of the statement reads “For Transactions posted between 09/30/2025 to 10/31/2025” the month is 10 for October. There is no requirement for the email subject, however your email must be sent in Plain Text, otherwise your statement may be forwarded to an error queue.
JPMorgan/PaymentNet
JPMorgan/PaymentNet is a Web-based Purchasing Card management tool offered by JPMorgan Chase. In PaymentNet, Cardholders have the ability to view his or her activity and statements, match transactions with receipts, reassign Chart of Accounts, allocate transactions amongst various Chart of Accounts, and dispute transactions.
P-Card Resources
P-Card FAQs
Log into add JPMorgan/PaymentNet, go into Transactions, Authorizations/Decline to view what has been approved and declined. If change on purchasing card is necessary, please email und.pcard@UND.edu.
Purchasing Card transactions can be reallocated in JPMorgan/PaymentNet. Navigate to transactions, select manage, select the transaction you would like to reallocate, you then you have the ability to enter other funding sources. The transactions for the first three weeks of the reporting period need to be changed by the 2nd of the following month and the transactions for the last week of the reporting period need to be changed by the 10th of the following month. If the transaction has already posted to the General Ledger, fund changes can be made via a Journal Voucher form.
Reminder: When allocating funding to a Project Number the PC BU must be “UND01” and the Activity must be “1”
Select the “Forgot your Password” or “Forgot your Organization ID or User ID” on the JPMorgan/PaymentNet home page. If you determine your account is locked, contact the program administrator.
Contact JPMorgan Chase 1.800.270.7760 if there is a suspicious or fraudulent charge on your statement.
In-Store Purchases
·Prior to making the purchase, notify the clerk that the purchase is tax exempt.
·Verify that no sales tax was charged on your receipt prior to leaving the store.
Telephone Purchases
·Prior to making the purchase, notify the vendor that the purchase is tax exempt.
Online Purchases
· “University of North Dakota” should be on the first line of the “Bill to Address”.
· Utilize higher education links (Example: Dell) whenever possible.
· When not utilizing a higher education link, watch for a check box to indicate the
purchase is tax exempt and utilize this option before completing the purchase.
What to do when sales tax has been charged?
· If tax was charged, contact the vendor immediately for a refund to your credit
card. The cardholder is responsible for getting the tax refunded. Document on the
receipt/invoice the date the vendor was contacted.
Please fill out the missing receipt form