Annual and Sick Leave, Holidays and Other Time Off
Types of Leave Offered at UND
- Annual and Sick Leave
- Leave of Absence
- Long Term Medical Leave
- Proper Procedure for Using and Reporting Leave
- Holidays
Annual and Sick Leave
Each year, eligible employees accrue sick leave and vacation leave. Below is how many days are accrued in a year.
| Leave Type | Years of Service | Accrued Leave Time |
|---|---|---|
| Sick | All Years of Service | 12 Days Per Year |
| Vacation | 1-3 Years | 12 Days Per Year |
| 4-7 Years | 15 Days Per Year | |
| 8-12 Years | 18 Days Per Year | |
| 13-18 Years | 21 Days Per Year | |
| 18+ Years | 24 Days Per Year |
Leave of Absence
There are times when you may need to be away from your job for an extended period of time because of illness, family obligations or other reasons. The University has a wide range of leaves of absence designed to address your needs for time away from work. The types of leave available include:
- Funeral Leave - #20.1
- Jury Duty - #20.2
- Military Leave - 20.3
- Institution Closures - #20.4
- Honor Guard Leave - 20.7
- Leave Without Pay - #21
Long Term Medical Leave
UND provides employees long-term medical and family leave benefits to assist employees in meeting personal, parental, family health, and military needs. UND is committed to assisting employees balance the diverse responsibilities of their personal and professional lives. This policy is established in accordance with and either meets or exceeds the requirements set by state and federal laws including the North Dakota state disability laws and the Family Medical Leave Act (FMLA)
Policy
Forms
- WH-380-E Certification of Health Care Provider for Employee’s Serious Health Condition
- WH-380-F Certification of Health Care Provider for Family Member’s Serious Health Condition
- WH-384 Certification of Qualifying Exigency For Military Family Leave
- WH-385 Certification for Serious Injury or Illness of Covered Servicemember -- for Military Family Leave
- WH-385-V Certification for Serious Injury or Illness of a Veteran for Military Caregiver Leave (PDF)
- Long Term Medical Leave (FMLA) Request
Proper Procedures for Using and Reporting Leave
Supervisors and eligible staff employees are expected to abide by the leave policies outlined in the NDUS Human Resource Policy Manual:
- Annual Leave Policy NDUS HR Policy 6
- Sick Leave Policy NDUS HR Policy 7
- Other Paid Leave Policy NDUS HR Policy 20
In addition, staff employees and supervisors are responsible for:
- Submitting and approving all leave in a timely basis - no later than two business days following the end of the pay period, in which the leave was taken,
- Ensuring that requested and approved leave does not exceed available balances - unless approved in advance by the supervisor up to a maximum of 40 hours, and
- All required work hours in each seven-day workweek are accounted for by paid hours worked, unpaid time or paid leave.
Instructions on how to report and approve leave:
Employee Self Service Absence Management
Manager Self Service Absence Management
For any additional questions, please contact the Payroll Office at 701.777.4226.
Holidays
The following holidays are officially recognized by The University of North Dakota as staff holidays. University offices will be closed on these days.
| Holiday | 2021 | 2022 |
|---|---|---|
| New Year's Day | January 1 | January 1 |
| Martin Luther King Day | January 18 | January 17 |
| President's Day | February 15 | February 21 |
| Good Friday | April 2 | April 15 |
| Memorial Day | May 31 | May 30 |
| Independence Day | July 4* | July 4* |
| Labor Day | September 6 | September 5 |
| Veteran's Day | November 11 | November 11 |
| Thanksgiving | November 25 | November 24 |
| Christmas Eve (closing at noon) | December 24** | December 24** |
| Christmas Day | December 25* | December 25* |
* NDUS HR Policy 19.2: If such holiday falls on Saturday, the preceding Friday shall be the holiday or if the holiday falls on Sunday, the Monday following shall be the holiday.
** NDUS HR Policy 19.3: Institution offices must be closed at twelve noon on December 24, Christmas Eve Day, which is an office closure and not a holiday; however, if December 25, Christmas Day, falls on a Saturday, institution offices must be closed all day on the preceding Friday, which is then a holiday as indicated in Section 19.2.