Account Numbers for Budgeting

The following account numbers are for budgeting purposes only and should be used for specific transactions as outlined below.

Account 400000 - Fund Balance

Use to budget the fund balance needed to cover budgeted expenses (all funds excluding 3XXXX range).
Need to use if budgeted expenses are greater than budgeted revenue.

Example

A department has budgeted more expenses than revenue ($20,000 for computer equipment); however, they have a local fund balance of $20,000 from a previous fiscal year.
Budget the fund balance to be used in 400000 and the expenses in the proper expense account.

Account 484000 - Indirect Cost

Use to budget the expected indirect cost recovery to be distributed to your unit.
Budget in local funds (2XXXX) only.

Account 626000 - Online Program Management (OPM) Fee

Used by primary units (with OPM agreements) to budget their Pearson payment.
The amount budgeted will be mapped to the OPM waiver line on the Model Statement.
Budget in appropriated funds (3XXXX) only.
Use account 626005 for the actual accounting transaction when paying a 3rd party vendor a fee for online class marketing and support.

Account 628000 - Participation Fee

Used by Primary and Auxiliary units to budget their unit's participation fee.
A 15.8% participation fee is charged on all primary unit unrestricted revenue sources.
Budget in local funds (10000-29999) only.
Appropriated (3XXXX) targets will be net of participation fee.

Account 629000 - Service Unit Allocation

Used by Primary and Auxiliary units to budget their unit's service unit allocation.
This allocation is assessed to primary units for their share of services provided by service units.
Budget in local funds (10000-29999) only.
Appropriated (3XXXX) targets will be net of service unit allocation.
Do NOT use this to budget premium service agreement amounts (instead, see Inter-Department Transfers).

Account 715000 - Other Additions/Deductions

Use to build a department's fund balance for approved future use.
Need to use if budgeted revenue exceeds budgeted expenses in the current year, with an approved plan to spend in the future.
Needs prior approval.

Example

A department requests to build their reserve for a planned program launch or new position in a future fiscal year.
Budget the amount to be saved in account 715000.

Intra-Department Transfers (transfers within the same unit)

Account 490000 - to budget a transfer in from a department within your unit

Account 722000 - to budget a transfer out to a department within your unit

490000/722000 need to net to zero within your unit.
Budget in local funds (10000-29999) only.

Example

A Dean's office is transferring cash to an an academic department within their college for a technology request.
The Dean's office would budget the anticipated transfer out in account 722000.
The academic department would budget the anticipated revenue in account 490000.

Inter-Department Transfers (transfers between different units)

Account 491000 - to capture revenue received from a depatment outside of your unit

Use account 491005 (Inter-Departmental Service) for the actual accounting transaction when a department on campus is providing a premium service.
Budget in locat funds (10000-29999) only.

Account 721000 - to budget a transfer out to a department outside of your unit

Use account 721005 (Inter-Departmental Service) for the actual accounting transaction when a department on camputs is receiving a premium service.
Budget in local funds (10000-29999) only.

Example

The departments of Chemistry (a unit within A&S) and Chemical Engineering (a unit within SEM) are hosting an event for new graduate students. Chemical Engineering is managing all of the event details; Chemistry agrees to transfer dollars to support the event.
Chemistry would budget the transfer out in account 721000.
Chemical Engineering would budget the transfer in, in account 491000.