Facilities Management Forms

Access to and Security of Campus Facilities

• Door Access Request
• Door Access
• Documentation
• BSSR List
• Key and Electronic Door Access Request (FACILITIES USE ONLY)
• Lost or Stolen Key/EDA Notification & Replacement Request
• Lost or Stolen Documentation
• Temporary Key Check-Out Sheet
• Key Retrieval Procedures
• Appeal Form
• Vendor/Contractor Electronic Door Access (EDA) Authorization Form
• Vendor/Contractor Key Authorization Form

Project Request Forms

• Project Request Form: Used to request improvements or alterations within departments.
• Sign Request: Used for requesting signs - desk name plate, door sign, etc.
• Space Change or Move: Used to collect information needed to maintain the University's facility space inventory.

Email the above forms to UND.facilities@UND.edu.

Warehouse Forms

• Famis Request for Part Number Form
• Tool Standard Operational Procedure
• Tool Request Form
• Tool Sign-Out Form
• Tool/Equipment Repair Form

Human Resources Forms

• Training Request Form
• In/Out Processing Form
• Employee Development Form
• Notice of Employment Change Form / Resignation Form
• DUO Authentication Training
• Absence Management – Employee Self Service Manual
• Absence Management Employee Self Service PowerPoint
• Absence Management – Manager Self Service Manual
• Absence Management Manager Self Service PowerPoint

Purchasing Forms

• Emergency Services Form – Used for emergency services required on campus where non-competitive solicitation is not advantages to UND for the repair required. Example: Sewer line brake, electricity out in building.
• FAMIS PRQ Creation Instructions – Required format for PRQ requests
• Crew Terms and Conditions Sheet - Required for all Service On requests. Submit form to UND.facilities.purchasing@UND.edu, right after the PRQ entry.
• Purchasing Level and Document Required
• Facilities Informal Quote Request Form - Used for material/services that fall into $10,000 < $50,000 range.
• Product Evaluation Form
  

Jaggaer Forms

Sign into Jaggaer and use your UND credentials.

Alternate Procurement Request (APR):  Select the Alternate Procurement Request (APR) link under the right side Forms and Links menu.

APR are used for purchases that meet the following criteria:

• Purchase is greater than $10,000
• Purchase is NOT part of an existing contract
• Purchase is not considered an exemption per NDCC, or NDUS / UND policy or procedure
• Meets one of the conditions listed in NDCC 54-44.4-05
• Grant awarding agency approves non-competitive proposals

Sourcing Request (bids, RFP and RFI):  Use when requesting a bid / quote for purchases $10,000 or greater. Select the Sourcing Event Request link on the shopping homepage.

If you have any questions or need assistance please contact our Procurement Officer at 777-6203.

Surplus Property Forms

• FM Major/Minor Equipment Transfer Form: Major/Minor Equipment Transfers between departments.
• FM Minor Surplus Equipment Form: Used when original purchase price of less than $5,000.
• FM Major Surplus Equipment Form: Used when original purchase price of $5,000 or more.
• FM Minor Surplus Equipment Disposal Attachment: Attach to surplus form and used to surplus more than five items at one time.

Division IT Support Ticket

• IT/Tech Support Ticket: Submit your request for Finance and Operations Division IT/Tech Support.

Activity/Event Approval Form

• Activity/Event Approval Form: Complete the form and submit it to the Office of Safety at least two weeks prior to the proposed activity/event.

Other Forms

• Discoverer Access: Used for requesting access to discoverer reports.
• Instructions to create a digital signature
• PM Request Form