Business Charges Committee

No individual unit or person can decide to charge a constituent without the approval of the Business Charges Committee or its designee.

UND is very aware of the pressures to keep student debt manageable and to offer its services at a fair and reasonable cost to its constituents. As part of a holistic view of charges, this policy provides direction yet offers flexibility for pop-up-type events and services.

The Business Charges Committee (formerly the Fee Committee) is charged with reviewing all charges from a UND strategic view. Most expenses related to earning a degree should be factored in as part of the tuition charge, whether base or differential tuition. Only specialized equipment or training should be requested as a potential additional fee charge.

Any violations of this policy can result in discipline up to and including termination in accordance with North Dakota University System and UND Human Resource policies.

About the Committee

The committee is made up of three vice presidents appointed by position: vice president for academic affairs, vice president for finance and operations, and vice president for student affairs.

Policy

All University of North Dakota (UND) fees assessed to students, faculty, staff, and the community will be reviewed by the appropriate authority to ensure they fit within the philosophical and strategic direction of the University. The Business Charges Committee, unless otherwise designated, is the authority for approving all charges originating from the University and its affiliates. No individual unit or person can decide to charge or revise a charge to a constituent without the approval of the Business Charges Committee or its designee.

For further information regarding this policy, including procedures and forms, see the Business Charges page within PolicyStat.

Fee Request/Adjustment

Category A Request Form

These charges are related to cost of attendance, including tuition, differential tuition, housing, board contracts, changes to pre-approved course fees that have been excluded from tuition or differential tuition, and any new course fees not pre-authorized by the SBHE. Submit a completed form to the Office of Resource Planning and Allocation. All applications for this category must be submitted no later than October 1 of the current academic year for charges effective the following academic year.

Category B Request Forms

These charges are for any monetary amount that may be charged to or collected from UND faculty, staff, or an outside entity, as well as student charges not included in the cost of attendance. Submit a completed Category B request form to the Office of Resource Planning and Allocation. Requests for premium services must be submitted using the Category B request form and a premium service agreement. Category B requests made by service units must be submitted no later than September 15 of the current fiscal year. Category B requests made by primary units must be submitted no later than February 15 of the current fiscal year to coincide with spring budget meetings.

Category C Finance Template

These charges are for events or trips. Submit a budget (example available) that documents the cost charged per participant, the number of anticipated participants, and the itemized anticipated expenses of the trip or event to the appropriate vice president, dean, or director, as designated.